AOS Financial & Business Services Group Administrator

Do you love to solve unusual and challenging problems?

Are you highly skilled in office administration?

Do you consider yourself a great teammate?

If so, we're looking for someone like you to join our team at APL.

We are seeking a Group Administrator to support the Financial and Business Services Group (QBA) in the Asymmetric Operations Sector. You will be responsible for the day-to-day activities of administrative support for the group. As a member of our team, you'll contribute to the Sector's success in providing financial and operational services to our technical and program teams. We are passionate about support and with your help, we will remain a valued partner to our Program Management staff.

As a Group Administrator...

• Your primary responsibility will be providing administrative support to include office/facility moves, conference room support, travel arrangements, meetings (reservations, clearances, authorizations, and expense statements), expense reimbursements, group calendars, discretionary expenses, and ordering/maintaining office supplies.
• You will establish, publish and manage group administrative procedures, and assist with the QBA SharePoint sites and files. Prepare and review group and program correspondence for accuracy in format, grammar, and punctuation. Organize and maintain group files, logs, and training material. Support routing of documentation.
• You will assist staff with storage, scanning, destruction, and transmittal of classified materials (i.e., via appropriate, secure channels and/or the APL Document Control Center). Assist the Groups' Security Representatives with maintaining a secure work environment, security training, and preparation for security inspections.
• You will assist in procurement activities to include, creating new purchase requisitions, responding to procurement audit requests, assist in developing and conducting training, updating processes and procedures.
• You will serve as the groups' point of contact for human resource activities, such as scheduling applicant interviews and escorting, ensuring successful new hire onboarding, and assisting the group leadership in tracking completion of personnel activities such as performance scheduling in AOS Coaching Tool (ACT).
• You will serve as groups' Property Associate to handle surplus and location changes of all group property; prepare shipping authorizations and help with preparation of materials for shipment; support Sector property management audits and respond to requests for asset information/status.
• You will represent the groups as active participants in Sector and Lab committees to establish, eliminate, or improve administrative processes and procedures.
• You will assist with planning and execution of special events including arrangement and delivery of food and beverages. Assist with sending congratulations and condolences to staff on life events with cards, flowers, or other appropriate means.

You meet our minimum qualifications for the job if you...

• Possess at least 5 years of progressive experience in office administration, or a Bachelor's degree and relevant experience.

• Are highly organized with experience working expertly in a collaborative multi-tasking environment.

• Are proficient with MS Office including Word, EXCEL, Outlook, and PowerPoint.

• Demonstrate excellent written and verbal communication skills including proofreading proficiency.

• Exhibit outstanding interpersonal skills and an ability to help build a positive work environment

• Possess a willingness to challenge the status quo and advocate for process changes.

• Are able to obtain a Secret level Security Clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You'll go above and beyond our minimum requirements if you...

• Have experience in safeguarding classified and/or sensitive personnel information.

• Possess knowledge of APL practices and procedures.

Why Work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation's most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences of perspectives and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL's campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law. APL is committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu.

The referenced pay range is based on JHU APL's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level with consideration for internal parity. For salaried employees scheduled to work less than 40 hours per week, annual salary will be prorated based on the number of hours worked. APL may offer bonuses or other forms of compensation per internal policy and/or contractual designation. Additional compensation may be provided in the form of a sign-on bonus, relocation benefits, locality allowance or discretionary payments for exceptional performance. APL provides eligible staff with a comprehensive benefits package including retirement plans, paid time off, medical, dental, vision, life insurance, short-term disability, long-term disability, flexible spending accounts, education assistance, and training and development. Applications are accepted on a rolling basis.