Administrative Assistant - Global Operations

Company Overview

Job Description/Preferred Qualifications

This position requires proven experience in administrative support, polished communication skills, and exceptional attention to detail. The ideal candidate will be experienced in handling a wide range of administrative support tasks in a discreet and confidential manner. We are seeking a candidate who has experience supporting multiple executives across global locations and teams across time zones and someone who takes initiative and is a proactive problem solver.

Job Responsibilities

• Provide high-level administrative support to executive leadership across global time zones, including calendar management, meeting coordination, and logistical planning.
• Schedule and coordinate meetings across multiple time zones and organizational levels, including room reservations and catering.
• Organize complex domestic and international travel arrangements, including handling passport and visa requirements.
• Prepare and submit accurate and timely expense reports.
• Support special projects by conducting research, compiling data, and preparing reports and presentations.
• Assist with planning and execution of departmental events, quarterly meetings, and employee recognition programs.
• Serve as a liaison between executives and internal/external stakeholders to ensure smooth communication and workflow.
• Demonstrate excellent organizational skills, acute attention to detail, and the ability to manage multiple tasks in a fast-paced and time-sensitive environment.
  
  

What We're Looking For

• 5-8 years of administrative and business support experience, with a strong emphasis on executive-level support, calendar management, and travel coordination.
• Proven ability to manage sensitive and confidential information with integrity and discretion.
• Strong written and verbal communication skills, with a high level of professionalism.
• Demonstrated ability to anticipate needs, adapt to changing priorities, and make well-informed decisions.
• Previous experience working independently with minimal daily instructions and supervision.
• Excellent written and verbal communication skills.
• Excellent problem-solving skills.
• Previous experience interacting with VP level executives.
• Strong work ethic; upbeat personality with a can-do attitude.
• Demonstrated sense of urgency, initiative, responsiveness, and a proactive approach to work.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and familiarity with collaboration tools (e.g., Teams, Zoom) and finance/purchasing systems.
• Bachelor's degree in Business Administration, Human Resources, Marketing, Communications, or a related field is preferred but not required.
• Ability to influence, resolve conflicts, and escalate issues appropriately.

Minimum Qualifications

High School graduate or equivalent with at least 5 years of experience.

Interns are eligible for some of the benefits listed. Our pay ranges are determined by role, level, and location. The range displayed reflects the pay for this position in the primary location identified in this posting. Actual pay depends on several factors, including state minimum pay wage rates, location, job-related skills, experience, and relevant education level or training. We are committed to complying with all applicable federal and state minimum wage requirements where applicable. If applicable, your recruiter can share more about the specific pay range for your preferred location during the hiring process.

KLA is proud to be an Equal Opportunity Employer. We will ensure that qualified individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at talent.acquisition@kla.com or at +1-408-352-2808 to request accommodation.

Be aware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as KLA employees. KLA never asks for any financial compensation to be considered for an interview, to become an employee, or for equipment. Further, KLA does not work with any recruiters or third parties who charge such fees either directly or on behalf of KLA. Please ensure that you have searched KLA's Careers website for legitimate job postings. KLA follows a recruiting process that involves multiple interviews in person or on video conferencing with our hiring managers. If you are concerned that a communication, an interview, an offer of employment, or that an employee is not legitimate, please send an email to talent.acquisition@kla.com to confirm the person you are communicating with is an employee. We take your privacy very seriously and confidentially handle your information.