Temporary Part-Time Assistant - Mathematics and Physics Departments

New York Institute of Technology's six schools and colleges offer undergraduate, graduate, and professional degree programs in in-demand disciplines including computer science, data science, and cybersecurity; biology, health professions, and medicine; architecture and design; engineering; IT and digital technologies; management; and energy and sustainability. A nonprofit, independent, private, and nonsectarian institute of higher education founded in 1955, it welcomes nearly 8,000 students worldwide.

The university has campuses in New York City and Long Island, New York; Jonesboro, Arkansas; and Vancouver, British Columbia, as well as programs around the world. More than 112,000 alumni are part of an engaged network of physicians, architects, scientists, engineers, business leaders, digital artists, and healthcare professionals. Together, the university's community of doers, makers, healers, and innovators empowers graduates to change the world, solve 21st-century challenges, and reinvent the future.

For more information, visit nyit.edu.

New York Institute of Technology- College of Arts & Science is seeking a part-time temporary Administrative Assistant to work 10 hours a week to support the Math & Physics department at the Long Island campus.

Responsibilities

Student Support:
Assist students who visit in person with questions about locating classrooms or instructors, adding or withdrawing from sections, and other academic matters. Direct students to the appropriate person or office (e.g., course instructor, department chair, or Math Resource Center). In urgent cases, contact the Chair via email or text message.
• Instructor and Student Communication:
  Assist with any queries from instructors and students using the appropriate form of communication as required.
• Faculty Assistance:
  Support faculty with photocopying requests and provide short-term coverage during exam proctoring when needed.
• Common Final Exam Preparation:
  Coordinate all tasks related to setting up common finals at the Old Westbury campus.
  • Prepare an enrollment chart for each faculty member to assist in room assignments.
  • Ensure exam rooms are properly arranged with the correct number of chairs.
  • On the day of the exam, verify that each room is ready and in order.
  • Xerox and securely store common final exams until faculty collect them.
• Department Communications and Events:
  Help promote departmental events by posting flyers and notices near Mathematics and Physics offices.
• Supplies and Equipment:
  Maintain availability of classroom supplies such as whiteboard markers and erasers. Monitor supply levels and coordinate with the secretary for timely reordering.
  Manage routine maintenance of the shared Xerox machine (used by both Physics and Math faculty), including replacing staples and toner cartridges. When breakdowns occur, submit work orders and assist technicians to ensure timely resolution.
• Emergency and Contingency Support:
  Provide on-site assistance in emergencies. For example, if a faculty member is absent or delayed, post notices to inform students as needed.

Bachelor's degree.

Strong organizational and communication skills.

Attention to detail and ability to follow established procedures.

Reliability and professionalism in handling confidential materials.

Familiarity with basic office equipment (e.g., copier, scanner, printer)

New York Institute of Technology is an Equal Opportunity Employer - All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

In compliance with local legislation as well as to provide greater transparency to candidates, the annual base salary range for this position is listed. New York Tech considers factors such as (but not limited to) scope and responsibilities of the position, candidate experience/expertise, education/training, key skills, geographic location, internal peer equity as well as market, organizational considerations and/or applicable collective bargaining agreement when extending an offer.