Environmental Sciences Office and Administrative Operations Coordinator

The Department of Environmental Sciences (ENVS) in the College and Graduate School of Arts & Sciences seeks an Office and Administrative Operations Coordinator to support departmental operations and special projects, The qualified candidate must embrace and practice departmental values of environmentalism, honesty, teamwork, demonstrated professionalism, attention to detail and exceptional organizational skills.

DUTIES AND RESPONSIBILITIES

• Provide general administrative support including greeting students, faculty, and visitors, answering phones, opening mail, preparing correspondence, maintaining calendars, scheduling meetings, and occasionally taking minutes for meetings.
• Support ongoing ENVS operations, including special projects of the department.
• Provide some fiscal support to the department, include preparing purchase requisitions for departmental office supplies and department events.
• Provide academic and student support, assisting students with academic program questions,.
• Provide basic administrative assistance to faculty, including distributing course and exam materials as needed.
• Provide logistical support for committees,
• Assist with basic onboarding of new employees; keys, mailboxes etc.
• Issue parking passes for visitors (online portal) and department affiliates.
• Make purchases with Travel and Expenses (T&E) card and reconcile regularly.
• Coordinate departmental events, including weekly seminar series, graduation ceremony, student orientation, etc.
• Provide event planning support (examples Odum dinner, graduation, Enviroday) including venue booking, meal planning, travel arrangements, reimbursements, and invitations.
• Handle travel arrangements and reimbursements for seminar speakers, department affiliates, recruiting and visiting scholars.
• Identify and recommend changes to existing processes to improve accuracy, efficiency, and quality service.
• Submit work orders to Facilities Management and housekeeping as needed.
• Maintain appearance and organization of reception area, mailroom, and supply closet.
• Lock up building in the afternoon. Unlock second floor door in the AM.
• Other duties as assigned

Work currently performed on-grounds in Clark Hall. Option for telework is limited and on a case-by-case basis.

Minimum Qualifications

• Education: High School Diploma/GED is required
• Experience: 1+ year of relevant experience is required

Preferred:

• Excellent verbal, written, and interpersonal communication skills.
• Ability to adapt and adjust to changes in work processes and environment.
• Receptive to innovative ideas and accepts other perspectives.
• Ability to use a variety of platforms and programs including Microsoft Office365 products.
• Ability to build relationships, develop internal and external partnerships, and influence change.

Physical Demands

• This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs

• The anticipated hiring range is $23.00-$27.00, commensurate with education and experience

• This is a non-exempt-level, benefited position. Learn more about UVA benefits

• This position is based in Charlottesville, VA, and must be performed fully on-site

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after February 9, 2026.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment
• This position will not consider candidates who require immigration sponsorship now or in the future

How to Apply

Please apply online, by searching for requisition number R00XXXXX. Complete an application with the following documents:

• Resume
• Cover Letter

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For questions about the position, please contact Genevieve Baer, Finance & Administration Manager, at zvm4jr@virginia.edu

• For questions about the application process, please contact Rich Haverstrom, Academic Recruiter, at rkh6j@virginia.edu

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.