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Administrative Assistant II RESEARCH NEUROLOGY

Brigham and Women's Hospital
United States, Massachusetts, Boston
60 Fenwood Road (Show on map)
Feb 06, 2026
Summary: Specializes in providing routine administrative and secretarial support as directed and under moderate supervision, for an individual, group, or department. Responsibilities may include coordination and scheduling, supplies and equipment ordering, meeting minutes, correspondence, answering and transferring phone calls, preparing spreadsheets and presentations, managing schedules, coordinating travel, conference calls, payroll and transcription. This is an intermediate-level support role. Essential Functions: - Prepare reports, meeting minutes and correspondence. - Create and edit documents, spreadsheets and presentations. - Manage schedules, arrange appointments and itineraries. - Coordinate meetings, travel, conference calls, and complete expense reports. - Answer and transfer phone calls. - May perform transcription and proofread and edit literature, prepare applications for department. - Remain knowledgeable of business unit policies. - May make contacts of a sensitive, complex, and confidential nature. - Complete routine tasks under moderate supervision. - Perform other duties as assigned. - Comply with all policies and standards. Education High School Diploma or Equivalent required OR Trade/Technical/Vocational Diploma, Related Field of Study preferred. Experience Administrative Assistant or Secretarial Experience 2-3 years required. Knowledge, Skills & Abilities Proficiency with office procedures and equipment i.e. filing, copying, scanning, printing and faxing. Proficiency in MS Office. Ability to proofread and edit written documents. Ability to use phone system. Managing one's own time and the time of others. Strong verbal & written communication skills. Strong interpersonal, written and oral skills. Ability to use standard office equipment. Familiarity with medical terminology. This role blends executive support for several faculty members (e.g. calendar management, meeting and travel coordination, and expense reporting) with team-oriented projects such as website curation, event organization and assistance to junior lab members. It's a position for someone who enjoys variety, problemsolving, and making sure that all the moving pieces of a busy academic and research program come together seamlessly. The ideal candidate is proactive, detail-oriented, organized, and collaborative-someone who takes pride in improving operations, while also enjoying the chance to be part of a dynamic and innovative academic environment and to contribute to the search for new treatments for neurological disorders. Preferred Skills: Multitasking and time management. Prioritizing tasks from several faculty members. Ability to learn a variety of digital apps/platforms, and troubleshoot basic IT issues (logins, passwords, navigating Workday, MS Teams, Zoom and other platforms, editing web pages, managing email distribution lists, etc). Proficiency with numbers, spreadsheets and charts. Strong writing skills - able to communicate clearly and accurately by email. Event organization, including room reservation and setup, food and drink orders, online registration, distributing announcements. Strong interpersonal skills - able to develop rapport and to interact with colleagues at all levels in the organization. The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.