Fund Manager - 138576

The Fund Manager serves as a member of a team responsible for the accounting activities of a large statewide program with research projects, fellowships, and extension services based throughout California.

The Fund Manager uses skills as a seasoned, experienced research administrator to independently develop and / or oversee research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional research sponsor policies. Works on proposals and awards of diverse scope where analysis of data requires thorough understanding of complex regulations. Also, works on complex proposals and awards that may involve multiple investigators and / or multiple sub-awards.

Advise PI's and staff on UC and agency rules, regulations, funding restrictions, applicable overhead rates, required language for budget justifications, cost-sharing rules, fees, and funding trends. Responsible for a high degree of accuracy in compiling budget data, spending projections, and salary and benefit rates for the proposal submittals. Requires compiling information from multi-faceted research groups and from other UCSD/SIO departments and external organizations including other universities, state and federal agencies, other research institutions, non-profits, and industry. Completes and approves transactions for approval/signature by manager or other authorized institutional official. Follow through on proposal applications, agency reporting requirements, no-cost extensions, re-budgets, continuations, and renewals. Maintains contract and grant records in compliance with institutional research sponsor policies.

The Fund Manager is also responsible for the full post-award administration of sponsored awards, the processing and billing of service agreements, and for billing complex awards. Responsibilities include preparing monthly financial statements, reviewing appropriateness of expenditures, availability of funds and applicable funding restrictions, monitoring all cost sharing and matching funds on awards, ensuring compliance with agency requirements and cost accounting standards, preparing allocations and budget adjustments transfers, as required, and preparing cost transfers and other financial adjustments for fiscal closing and award close-out. Other responsibilities include preparing and processing travel and entertainment reimbursements, processing and reconciling other types of payments and expenses, and maintaining department spreadsheets and files for California Sea Grant's many research and fellowship awards.

Must be able to interact professionally and confidently and incorporate assertive methods of connecting with PI's, Specialists, fellows, agency contacts, and other institutional financial resource offices. Work effectively in a team environment by participating in and contributing to business office procedures and policy planning. Provide fiscal advice, assistance and guidance to researchers, fellows, and other business contacts and department support staff. Act as liaison with other central campus departments at UCSD, other UC campuses, and other public and private institutions.

Additional Complexity/Workload Responsibilities: California Sea Grant is a quasi-funding agency and funds / supports research projects and fellowships based at other universities and research institutions around the state, including conducting requests for proposals, project selection, and full post-award administration of all funded projects. Many of the projects have a cost-share requirement, which requires complex management using Oracle.

• Thorough understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment. Knowledge of financial accounting/bookkeeping principles, purchasing, inventory, travel, and all related functions. Demonstrated experience in interpreting and applying complex rules, regulations, systems, and design/develop enhancements to routine operations.

• Demonstrated experience and skill in analyzing spending patterns of PIs, identifying their needs and incorporating information in budget requests, reports, and projections. Knowledge of UC policies and procedures. Demonstrated skill in preparation and analysis of contractual proposal documents, including budget data, support details, and other data as required by the granting/contracting agencies. Knowledge of proposal formats and requirements of federal, state and private agencies including submission deadlines. Ability to interpret government regulations.

• Demonstrated knowledge of accepted accounting, fiscal and reporting principles. Demonstrated analytical ability working with extensive and detailed information in an accurate manner within established deadlines and procedures. Ability to review and apply cost accounting standards (CAS) to all contract/grant expenditures.

• Ability to perform complex financial analysis and customized reporting. Ability to analyze and prepare budgets, to identify spending patterns and to project future expenditures to include projecting salary, benefits, fees, and indirect costs with knowledge of payroll and personnel regulations impacting such costs.

• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports. Demonstrated ability to read, understand, and interpret the general ledger and other accounting documents. Knowledge of general accounting practices, procedures, and theory of accounts.

• Ability to maintain independent judgment; strong organization and communication skills; and a customer service focus across broad and diverse subject areas. Ability to prioritize work with conflicting and changing priorities and deadlines.

• Demonstrated ability to identify problems and successfully coordinate solutions.

• Maintains current knowledge of compliance regulations in all areas of research administration. Demonstrated knowledge of federal and state rules, regulations, and guidelines to ensure strict compliance with auditing and reporting requirements and ability to translate them into daily departmental practices and procedures.

• Thorough knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.

• Excellent interpersonal communications skills both oral and written. Ability to interact effectively and constructively with a wide range of personalities in person, over the phone, and via email exercising tact, diplomacy, and confidentiality with emphasis on flexibility and professionalism. Demonstrated ability and experience to work effectively and cooperatively as part of a team.

• Strong problem-solving, decision-making, and organizational skills with ability to prioritize job functions to meet multiple deadlines, ensure smooth work flow, and handle multiple tasks simultaneously.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

• May be required to work occasional overtime to meet deadlines.

• This position will work a hybrid schedule which includes three days on-site and two days remote.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

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The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace