Administrative Assistant at Birmingham, AL (Onsite)

Job Title: Administrative Assistant

Location: Birmingham AL, 35243 (Onsite job)

Duration: 12+ months (Possible Extension)

Work Schedule: 8:00 am - 5:00 pm CST

Pay Range: $25/hr. - $26/hr.

Summary

We are seeking a highly experienced Senior Administrative Assistant with 5+ years of progressive administrative experience to provide expert-level support to the team and ensure seamless day-to-day operations. This role requires exceptional organizational skills, sound judgment, and the ability to manage multiple priorities in a fast-paced corporate environment. Experience supporting a Corporate Communications team is strongly preferred,

Key Responsibilities

• Provide comprehensive administrative support to senior leaders and team members to enhance operational efficiency.
• Independently manage complex calendars, schedules, and appointments; prioritize critical tasks and optimize executive time management.
• Lead the coordination and execution of high-profile meetings, conferences, and events, including logistics, agenda development, materials preparation, and follow-up actions.
• Prepare, edit, and review complex documents, reports, presentations, and correspondence with a high degree of accuracy and professionalism.
• Conduct in-depth research, gather and analyze data, and compile detailed reports to support strategic planning and decision-making.
• Handle highly sensitive and confidential information with discretion, always maintaining strict confidentiality.
• Oversee expense tracking, reconciliation, and reporting, ensuring compliance with organizational policies and procedures.
• Serve as a primary point of contact for internal and external stakeholders, demonstrating exceptional communication and relationship management skills.
• Track and help administer departmental projects, deadlines, and key deliverables to ensure timely completion of initiatives.

Qualifications

• Minimum of 5 years of advanced administrative experience in a corporate environment.
• Strong preference for experience supporting a Corporate Communications team.
• Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant business software.
• Demonstrated ability to manage multiple priorities with minimal supervision.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional written and verbal communication skills.

Core Competencies

• Executive-level support capability
• Organizational and time-management excellence
• Attention to detail and accuracy
• Discretion and confidentiality
• Stakeholder engagement and professionalism
• Project coordination and deadline management

Work Environment

• Corporate office setting
• High-visibility role with frequent interaction across departments and leadership levels
• May require flexibility to support executive schedules and special events

Dexian stands at the forefront of Talent + Technology solutions with a presence spanning more than 70 locations worldwide and a team exceeding 10,000 professionals. As one of the largest technology and professional staffing companies and one of the largest minority-owned staffing companies in the United States, Dexian combines over 30 years of industry expertise with cutting-edge technologies to deliver comprehensive global services and support.

Dexian connects the right talent and the right technology with the right organizations to deliver trajectory-changing results that help everyone achieve their ambitions and goals.To learn more, please visit https://dexian.com/.

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.