Education Coordinator

Closing Date:

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department's Website:

• Bachelor's degree plus three (3) years of administrative or coordinating educational programs experience orHigh School diploma/GED plus seven (7) years of administrative or coordinating educational programs experience required.

Knowledge, Skills & Abilities:

• Must be proficient with Microsoft Office Programs including, Outlook, Word, and Excel.

• Must have outstanding organizational and communication skills.

Preferred Qualifications:

• Four (4) years of experience in business, financial, administration, management, or grant management.

• Working knowledge of Workday and UAMS GUS.

Additional Information:

Responsibilities

• Assist in the design, development, and management of online and print educational materials, marketing content (print, video, social media), and promotional resources for NEO and Pharmacy Practice programs.

• Support recruitment, enrollment, onboarding, orientation, completion tracking, and credentialing for NEO participants, residents, and fellows; maintain secure trainee records and issue certificates of completion.

• Coordinate resident and fellow application reviews, interviews, Chief Resident and Postgraduate Committee processes, and preceptor development planning.

• Monitor resident, fellow, and preceptor evaluations; track educational objectives, accreditation compliance updates, rotation schedules, leave records, and faculty/preceptor credentials.

• Assist with accreditation documentation preparation and participate in onsite accreditation reviews.

• Reconcile and report program budgets; process invoices, payments, purchasing, interdepartmental transfers, startup accounts, contracts (NTRACTS or UAMS-approved systems), and travel expenses; provide quarterly financial reports.

• Prepare and present enrollment, budget, and programmatic statistical reports for leadership.

• Coordinate administrative and programmatic functions with internal departments and external partners, including the University of New Mexico and national organizations.

• Plan and manage marketing events, onboarding sessions, graduation ceremonies, luncheons, receptions, and departmental meetings.

• Attend Residency Program Director (RPD) meetings; document minutes and support follow-up action items for the Vice Chair for Postgraduate Professional Training.

• Provide teaching and academic program support for the PharmD curriculum, including classroom scheduling, technology coordination, teaching material review, and student request management.

• Manage departmental correspondence, filing systems, meeting scheduling, and workspace resources (hardware, software, office supplies) in coordination with UAMS IT.

• Maintain organized systems for departmental documentation and reporting.

• Perform additional duties as assigned to support departmental operations.

Salary Information:

Required Documents to Apply:

Please contact askrecruitment@uams.edufor any recruiting relatedquestions.

All application materials must be uploaded to the University of Arkansas System Career Sitehttps://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity. The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law.