Graduate Program Coordinator (STDT SVC ADVISOR 3 SV)

Reporting to the Chairs of the Graduate Groups and under general supervision of the Department CAO, independently develop, implement, and manage two complex and comprehensive graduate programs: the UC Davis Institute of Transportation Studies' Transportation Technology and Policy (TTP) and Energy and Efficiency Institute's Energy Graduate Group (EGG). Independently advise applicants, students, and faculty of program requirements, curriculum planning, policies, resources, and financial aid for both programs. Counsel students on personal and academic issues impacting performance, time to degree, and future career options for both programs. Specifically, plan, manage, and implement all aspects of the recruitment and admissions process; provide proactive, in-depth, wide-range and complex academic advising; perform articulation for TTP and EGG course requirements; communicate and develop policies and procedures that ensure compliance with Graduate Studies and University rules, regulations, and deadlines; and independent analysis, interpretation and administration of numerous and intricate regulations, policies, and operations. Create and implement outreach efforts including website design and updates, planning and hosting events. Maintain alumni databases, relationships, and communications. Perform analytical writing for TTP and EGG program reviews including synthesizing statistics and information on student performance, funding, faculty involvement, alumni placement. Maintain relationships and communication between students, faculty, and staff. Provides confidential administrative support and serves as the primary liaison between the programs and Graduate Studies. Develop and manage two separate graduate group budgets including all fellowships, awards, student employment, and operating funds. This is a critical position with independent management responsibility for graduate support services.

Apply By Date

March 13, 2026 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and / or equivalent experience / training
• Experience advising and counseling graduate program students in a college/university environment while maintaining confidentiality of student records and apply federal and state FERPA and Information Privacy Act regulations.
• Experience working with policies, procedures and requirements related to graduate student groups and programs including student fees, fellowship/grant regulations, and student services to appropriate referrals; and experience with general curricular elements and structures (e.g., courses, units, prerequisites, majors and minors) and pedagogical approaches at the college and university level.
• Advising skills to recognize and handle difficult/unpleasant situations; exercise discretion; identify problems and needs; make competent referrals; develop solutions; and maintain confidentiality; Interpersonal, customer service, and communication skills to clearly and effectively interact with individuals of varying ages and cultural backgrounds and perspectives, and to make public presentations to individual and groups.
• Analytical skills to evaluate and interpret complex policies, procedures and reference materials that apply to graduate students; to evaluate and interpret a wide variety of domestic and international college credentials.
• Writing, editing and proofreading skills to answer correspondence, write reports and develop informational materials using correct grammar and spelling; Skills in word-processing, spreadsheets, databases, and internet programs/applications to prepare correspondence, create extensive reports and informational materials, obtain information, and manage web pages.
• Leadership skills to advocate for and guide graduate programs toward their stated mission; as well as management skills to lead, plan, coordinate, evaluate, initiate creative projects, and solve problems.

Preferred Qualifications

• Experience with graduate group recruitment including coordinating outreach activities and hosting events.
• Experience working in an academic environment with pressures (personal/social) encountered by students at a major research university, including students from underrepresented groups.
• Knowledge of campus academic, student, and community services and resources, including for UCD employment and immigration.
• Knowledge and skill using BANNER, SLATE Graduate Student Location Inventory (GSI), GradHub, internal Fellowship Nomination Manager and other web-based tools. Knowledge of online course scheduling, Integrated Curriculum Management System (ICMS), online statistical data reports (DESII), and AggieEnterprise.
• Knowledge of departmental academic goals and programs, requirements and educational options; options/specializations offered in the graduate groups; and faculty research interests; Knowledge of general objectives and policies of the units/institutes, campus, and university concerning various graduate programs, and non-traditional and international constituencies.
• Skills to examine and assess college transcripts and accurately compute grade point averages.
• Communication skills to actively listen and give helpful feedback and provide useful information; uses appropriate media; is aware of impact on others; Organizational and time management skills to meet deadlines and anticipate needs of the program and students.

Key Responsibilities

• 25% - Admissions, Awards, and Graduate Student Employment
• 25% - Academic Advising and Counseling
• 20% - Program Development and Administration
• 10% - Leadership and Development
• 10% - Outreach and Event Planning
• 10% - Financial Management

Department Overview

The Transportation Technology and Policy (TTP) Graduate Group, hosted by the UC Davis Institute of Transportation Studies (ITS-Davis), offers M.S. and Ph.D. degree programs that prepare students to play decisive roles in creating a sustainable and equitable transportation future. The interdisciplinary approach transcends the boundaries of traditional engineering-based studies and draws on a multitude of academic disciplines including economics, psychology, political science, ecology, and management. The Energy Graduate Group (EGG), hosted by the UC Davis Energy and Efficiency Institute (EEI), offers M.S. and Ph.D. degree programs that provide an opportunity to do interdisciplinary research to address pressing energy, environmental, economic, policy and social challenges facing California, the U.S., and the world. The Energy Graduate Group is designed to meet the world's growing needs for highly qualified, thoughtful and dedicated leaders in sustainable energy systems. Between the two Graduate Programs, there are ~90-100 graduate students and ~120 affiliated UCD faculty. Both programs are jointly funded by the Office of Graduate Studies and the College of Engineering, with additional financial support from their host Institutes. ITS-Davis and EEI provide support in accounting, IT, events logistics, and other areas.

POSITION INFORMATION

• Salary or Pay Range: $56,000/yr. - $99,400/yr.
• Salary Frequency: Annual
• Salary Grade: 142
• UC Job Title: STDT SVC ADVISOR 3 SV
• UC Job Code: 005156
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Monday - Friday, 8am - 5pm
• Location: Davis, CA
• Union Representation: SV - Student Service Advising Professionals
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Never 0 Hours
• Lifting/Carrying over 50 lbs - Never 0 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Never 0 Hours
• Pushing/Pulling over 50 lbs - Never 0 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Never 0 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Chemicals, dust, gases, or fumes - Never 0 Hours
• Loud noise levels - Never 0 Hours
• Marked changes in humidity or temperature - Never 0 Hours
• Microwave/Radiation - Never 0 Hours
• Operating motor vehicles and/or equipment - Never 0 Hours
• Extreme Temperatures - Never 0 Hours
• Uneven Surfaces or Elevations - Never 0 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• Work occasional evenings and weekends to meet operational needs, including admission and fellowship deadlines.
• Work with frequent interruptions.
• Some travel required for events and field trips.
• Limited or restricted vacation during peak advising and admissions periods and other critical programmatic deadlines.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#CA-SE