Database Specialist

The Database Specialist serves as a liaison to Qgenda and Lightning Bolt. This position will work closely in a highly collaborative manner with the scheduling team, Clinic Medical Director, Division Directors, providers, administrative team and leadership.

The Database Specialist assists with change management processes and documentation of processes. The position will maintain provider preferences, call calculations, additional payment data and work patterns. The Database Specialist conducts data analysis and supports various evaluation and reporting mechanisms in an effective, timely and cost-efficient manner. The Database Specialist will document, report, coordinate, and collaborate with leadership in integrating stakeholder feedback regarding data information needs and refine practices using a customer service approach to ensure accuracy of data and database standards and serve as a lead contact for users and technical support.

This position provides daily analytical and scheduling support for the Department of Obstetrics and Gynecology and is a critical technical position within the department. This position will ensure that faculty, fellows, residents and providers are accurately scheduled. Work closely with the Division Administrative Staff to implement SOPs related to time away, call and coverage for department activities. Work with clinic management and staff regarding space allocation ensuring the accuracy of clinic spacing and usage.

The Data Systems Analyst will serve as the primary technical and operational expert supporting enterprise clinical scheduling platforms, with a focus on QGenda and Lightning Bolt. This role is responsible for system configuration, optimization, data integrity, reporting, and end user support to ensure accurate, equitable, and efficient provider scheduling across clinical departments. The analyst will partner closely with clinical leadership, administrators, Human Resources to translate operational needs into well designed scheduling system solutions. #CA-SB

Apply By Date 3/9/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in business technology, data analytics, information systems or related field, or equivalent experience with substantial data coordination, data monitoring, project management and custom scheduling information systems.
• Experience working independently and collaboratively with a multi-disciplinary team, establishing and fostering cooperative and collaborative working relationships. Effective oral and written communication skills to engage and collaborate productively with a diverse range of stakeholders.
• Experience in data management and data analysis with a focus on best practices with data governance and maintaining keen attention to detail.
• Experience in developing, preparing and designing reports, and data visuals for a range of audiences and data literacy levels.
• Experience working with complex data systems such as scheduling systems, Epic, including testing, monitoring, and troubleshooting email triggers and automations.
• Experience with system configuration.
• Demonstrated skill in, software and web apps (e.g., Microsoft Office, including advanced Excel skills; Box; Google Workspace); at least one of the following Survey Platforms (Qualtrics, SurveyMonkey).

Preferred Qualifications

• Experience testing, monitoring, and troubleshooting pre-configured rules and triggers in software systems.

Key Responsibilities

• 35% - Schedule Administration
• 30% - Scheduling Systems Management
• 20% - Analysis, Reporting and Development
• 15% - Systems End User Support and Management

Department Overview

The Department of Obstetrics and Gynecology is a School of Medicine academic/clinical department of approximately 49 faculty members, 10 Volunteer Clinical Faculty, 9 Fellows, 30 Residents, and approximately 95 staff members. The department is responsible for providing research, education, and clinical service.

POSITION INFORMATION

• Salary or Pay Range: $33.33 - $59.48
• Salary Frequency: hourly
• Salary Grade: Grade 21
• UC Job Title: DATA SYS ANL 2
• UC Job Code: 007198
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F 8A to 5P
• Location: Ellison Ambulatory Care Center (HSP098)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks