Administrative Assistant

Position Title: Administrative Assistant

Position Structure: Administration

Employee Type: Full-time Regular

Supervisor Title: Program Director

Division: Head Start Programs

Save the Children

For over 100 years, Save the Children has been fighting for the rights of children. The right to a healthy start in life. To have access to education. To be in a safe environment, protected from harm. We work in some of the world's hardest-to-reach places - over 100 countries, including the U.S. No matter what your role is, when you join Save the Children, you're creating positive, irreversible change for children, and the future we all share.

The Role

Under the direction of the Program Director, the Administrative Assistant performs all duties as required for the smooth operation of an administrative office and other duties including answering calls, taking and distributing messages, picking up and distributing mail, typing, word processing, faxing, and other clerical duties as it relates to the support of Program Director.

As a Save the Children employee who will come into contact with children on a routine basis, you are expected to prevent child abuse in every situation by striving, through mental awareness, good practice and training to minimize risk to children. You must take positive steps to protect children who may be a subject of concern and report and respond to any instance of child abuse and promote training and awareness around all child safeguarding obligations.

What You'll Be Doing

• Assist the Program Director with daily administrative operations; preparing reports, meeting preparations, and scheduling appointments
• Create regular reports as required or requested by the Program Director
• Open and distribute incoming mail to appropriate individuals, prepares outgoing mail.
• Support Program Director in preparation, reproduction, distribution and recording of meeting agendas, minutes, reports, and other information
• Assist in the compilation of data as needed for submitting the Program Information Report [PIR] annually by the federal government's deadline.
• Receive information and prepares monthly program newsletter.
• Attend meetings/trainings as needed or directed by the Program Director.
• Develop and create reports for Policy Council Board, community and Management on behalf of the Program Director.
• Other duties as assigned

Required Qualifications

• Associate's degree in business administration or equivalent, plus at least one (1) year of relevant experience.
• Demonstrated administrative experience
• Professional proficiency in spoken and written English
• Professional proficiency in MS Office Suite
• Strong interpersonal, communication, and organizational skills.
• Demonstrated ability to communicate and collaborate successfully with individuals and teams at all levels, whether internal or external.
• Proven ability to multitask, with demonstrated organizational skills, and ability to work independently and within a team
• Demonstrated commitment to fostering an environment of diversity, inclusion, and belonging

Physical Requirements related to essential functions:

• Ability to perform medium to heavy physical work exerting up to 50 pounds of force occasionally, up to 20 pounds frequently and up to 5-10 pounds constantly, performing such activities as sitting, crawling, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting and grasping. This also includes some duties that require repetitive action and motion skills, keyboarding and computer use.
• Clear pre-employment background check requirements, including local, state, and national criminal records check, sex offender registries, employment, and education verifications (including child abuse registry check if required by state regulations) and pass all state and local health requirements required post job offer and prior to employment.
• This position may require the incumbent to operate a motor vehicle to fulfill certain essential functions of the job. The incumbent should maintain a valid driver's license and remain in compliance with any Save the Children policies pertaining to the safe operation of motor vehicles.

Current and former Head Start/Early Head Start parents will receive preference for employment vacancies for which they are qualified.

About Us

We are looking to build an inclusive team at Save the Children. We offer a range of outstanding benefits to support this goal:

• Paid time off: 10 days winter break and 5 days spring break, 5 personal days, 11 holidays plus 2 floating holidays per year.
• Health: Competitive health care, dental and vision coverage for you and your family. Employer paid short term disability and long-term disability benefits.
• Health Savings Accounts (HSA): Option to select HSA if enrolled into a High-Deductible Health Plan in which the company matches a portion of the contribution.
• Flexible Spending Accounts (FSA): Option to enroll in health care and dependent care options.
• Life: Agency paid life and accidental death and dismemberment benefits (AD&D).
• Family: Parental/adoption, fertility benefits
• Employee Rewards Program: Annual merit increases and/or additional incentives for eligible employees
• Retirement: Retirement savings plan with employer contributions (after one year)
• Wellness: Health benefits and support through Calm and company-hosted events
• Employee Assistance Program: Free and confidential assessments, short-term counseling, referrals, and follow-up services
• Learning & Growth: Access to internal and external learning & development opportunities and mentorships. Certification and tuition assistance.

Click here to learn more about how Save the Children US will invest in you.

Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse.

Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.

If you require disability assistance with the application or recruitment process, please submit a request to applicantsupport@savechildren.org.