Senior Department Coordinator (Eastern/Central located)

Location: Remote - US Work Model: Remote

The Senior Department Coordinator enables Product senior leadership to operate efficiently and effectively by ensuring executive-ready communications, well-run meetings and events, and consistent operational follow-through. This role acts as a trusted operational partner, translating priorities into organized execution across presentations, projects, processes, and people.

Provide PowerPoint support to the CPO and Product senior leadership team, creating and formatting executive-ready presentations for board reports, Hyland all-hands meetings, and Product department meetings; create and edit correspondence, spreadsheets, and presentations as needed
• Lead department events and meetings end-to-end, managing logistics, attendance, documentation, technical operations, session recording, and follow-up communications; support event and conference preparation for Product attendees including CommunityLIVE and Sales Kick Offs
• Lead small projects from planning through delivery; develop end-to-end process, procedure, and technical documents; support change management and communication activities for department initiatives ensuring timely and effective information sharing
• Maintain and update communication vehicles including distribution lists, Teams channels, contact lists, and Hyland Hub portals; support new employee onboarding by maintaining accurate onboarding data and sending timely communications; maintain the Product Academy through quarterly reviews
• Manage complex daily department activities including incoming and outgoing mail, office supplies, common spaces, staff travel arrangements, expense and time tracking, budget preparation, and expense management
• Develop meeting agendas, document proceedings, distribute minutes, and fulfill work requests from department staff accurately and on time; mentor, coach, and provide feedback to team members to support their growth and development

• Microsoft PowerPoint
• Microsoft Office Suite
• Microsoft Teams

• High School diploma or equivalent with significant experience as a Department Coordinator, project manager, or event coordinator
• In-depth knowledge and proficiency with PowerPoint and the Microsoft Office Suite, with a demonstrated ability to create executive-ready presentations and documents
• Capable of identifying and completing tasks independently with a strong sense of urgency, ownership, and keen attention to detail
• Excellent oral and written communication skills with a professional demeanor and the ability to interact with others with discretion and tact
• Demonstrated ability to handle sensitive information with discretion, maintain high personal work standards, and deliver rapid, high-quality responsiveness to requests

• Experience supporting executive or senior leadership teams in a fast-paced, dynamic environment
• Proven ability to lead and coordinate large-scale internal events and conferences from planning through execution
• Experience maintaining and updating digital communication platforms such as SharePoint, Teams channels, or intranet portals
• Familiarity with budget preparation, expense management, and financial reporting processes
• Demonstrated success mentoring or coaching team members and contributing to process improvement initiatives

The salary range for this role is $68,000 - $78,000. The listed salary range represents a good faith estimate at the time of posting. The listed range may be adjusted in the future based on business needs. Actual compensation will be based on job-related factors including, but not limited to, qualifications, skills and experience.

Hyland is the pioneer of the Content Innovation Cloud, delivering ubiquitous enterprise intelligence to organizations with solutions that unlock actionable insights and drive automation. Hyland. All rights reserved.

Trusted by thousands of organizations worldwide, including many of the Fortune 100, Hyland's solutions create the foundation for a connected, agentic enterprise, where teams harness the power of AI to redefine how they operate and engage with those they serve. For additional information on Hyland's platform and services, please visit Hyland.com.

Since 1991, it has been Hyland's mission to help our employees, customers and partners exceed their potential with our industry-leading content services platform. Our employees exude a contagious energy and are passionate about what they do - whether it's helping customers succeed, raising up their fellow Hylanders, or engaging in the communities where they live and work.

The #HylandLife hashtag encompasses our employee-centric culture. Our employees live our culture day in and day out by bringing their best self to work. Hyland supports them to do just that through career development resources, wellbeing programs and innovation practices. We thrive on diverse viewpoints and new ideas and believe that a positive, inclusive workplace is imperative to sustainable success.

As we've grown to a company of nearly 4,000 strong, we have the opportunity to make a significant impact on our communities. We strongly support employee initiatives and align our giving campaigns and programs to organizations that are important to them.

Hyland is an equal opportunity employer. We value diversity and are committed to providing an inclusive workplace for all employees and applicants. Employment decisions are made without regard to any characteristic protected by applicable laws and regulations. Information collected during the hiring process is used solely to assess qualifications, verify identity, and comply with legal requirements.