Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for performing day-to-day invoice processing and vendor payment activities. This role supports the Accounts Payable function by entering invoice data, matching invoices to purchase orders, and resolving basic discrepancies. The Coordinator ensures timely and accurate payments to routine vendors while maintaining organized and compliant financial records. This is an entry-level role requiring at least one year of experience in accounts payable or related administrative work.

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  Review, verify, and accurately enter invoices into the accounting system.

  
  
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  Match invoices to purchase orders and receiving documentation.

  
  
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  Identify and resolve basic discrepancies or exceptions.

  
  
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  Maintain accuracy and consistency when performing repetitive data-entry tasks.

  
  

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  Prepare invoices for weekly payment runs.

  
  
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  Ensure timely payment to standard or routine vendors according to terms.

  
  
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  Assist with reconciling vendor statements and addressing outstanding items.

  
  

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  Respond to routine vendor inquiries regarding invoice or payment status.

  
  
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  Escalate non-standard issues to senior AP staff or management as needed.

  
  
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  Communicate with purchasing and receiving teams to resolve match exceptions.

  
  

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  Maintain organized and up-to-date AP files and supporting documents.

  
  
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  Ensure adherence to internal controls, policies, and standard procedures.

  
  
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  Assist with month-end closing tasks as assigned.

  
  

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  High school diploma or equivalent required; coursework in accounting preferred.

  
  
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  Minimum 1 year of accounts payable, finance, or related administrative experience.

  
  
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  Experience with basic invoice processing and PO matching preferred.

  
  

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  Strong attention to detail and accuracy.

  
  
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  Ability to perform repetitive tasks with consistency.

  
  
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  Basic understanding of accounts payable workflows.

  
  
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  Proficient in Microsoft Office, especially Excel; experience with ERP/accounting software a plus.

  
  
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  Strong communication and customer-service orientation.

  
  
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  Ability to prioritize work and meet deadlines.

  
  

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  Office environment with standard working hours.

  
  
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  Extended periods of computer and data-entry work.

  
  
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  Occasional need to lift or move files up to 10-15 lbs.