School of Engineering Dean's Office Manager

School of Engineering Dean's Office Manager

Office of the Dean
University of New Mexico - School of Engineering

The School of Engineering at the University of New Mexico is a vanguard for inclusive excellence - a place where everyone belongs, thrives, and shines. Through research, education, and innovation, we serve the land and its people by designing transformative solutions - from products and systems to infrastructure - that improve lives across New Mexico and beyond.

The Office of the Dean is seeking an experienced, highly organized professional to serve as the Dean's Office Manager, supporting the School's senior leadership and ensuring the smooth operation of the Dean's Office. We welcome candidates from higher education, government, nonprofit, research, and private sector environments who have supported senior leaders in complex organizations. This is a front office position.

This position plays a central role in the success of the Dean's Office and the School of Engineering. The Dean's Office Manager provides high-level administrative support to the Dean, Associate Deans, and the Academic Operations Officer, managing complex calendars, travel, and confidential correspondence. Key duties include acting as a liaison with internal and external stakeholders, coordinating meetings, preparing reports and materials, and maintaining efficient office operations. The person in this role will interact regularly with faculty leadership, university administrators, industry partners, and community stakeholders, and must be able to represent the School and the Dean in a professional manner, with efficiency, discretion, and professionalism.

Successful candidates bring exceptional judgment, strong communication skills, and the ability to manage multiple priorities while maintaining a welcoming and highly professional environment for faculty, staff, students, and external partners.

Key Responsibilities

Responsibilities include, but are not limited to:

Executive Support & Coordination

• Manage complex calendars for the Dean and senior leadership, including prioritizing requests, coordinating schedules across multiple stakeholders, and resolving conflicts.
• Serve as the primary point of contact for internal and external scheduling and coordination requests.
• Coordinate executive travel arrangements, logistics, and briefing materials.
• Draft and manage confidential communications and correspondence on behalf of the Dean's Office.
• Anticipate executive needs and proactively address issues to ensure continuity and efficiency.

Office Operations

• Oversee day-to-day operations of the Dean's Office to ensure a smooth, efficient, and professional work environment.
• Maintain organized systems for documents, communications, and administrative workflows.
• Responsible for purchasing and inventory management for the office. Will hold and reconcile corporate credit card transactions in accordance with University policy.
• Identify opportunities to improve office processes and implement operational improvements.

Meetings, Governance, and Events

• Prepare agendas, materials, and follow-up actions for School-level meetings.
• Record and maintain official meeting minutes; familiarity with Robert's Rules of Order is preferred.
• Coordinate events and special projects ranging from small executive meetings to large gatherings with complex agendas and logistics.
• Must be able to work occasional weekends and off hours.

Academic & Administrative Coordination

• Maintain the college-level academic course schedule and coordinate catalog and curriculum updates with the Associate Dean.
• Support staff and student hiring processes in collaboration with the Academic Operations Officer.
• Oversee the Dean's Professional Development Fund and related financial processes.

Application Instructions

If this opportunity aligns with your experience and career goals, we invite you to apply.

Please submit:

Your cover letter must address:

Applications submitted without a cover letter will not be considered.

See the Position Description for additional information.

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

High school diploma or GED; at least 6 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

• Bachelor's
  degree in any discipline.
• Experience
  providing high-level administrative or operational support to an executive
  leader (e.g., Dean, Provost, VP, CEO, or similar) in a confidential
  setting.
• Experience
  in higher education, research institutions, or complex organizational
  environments.
• Certified
  Administrative Professional (CAP) or Certified Executive Assistant (CEA).
• Exceptional
  written and verbal communication skills, including executive
  correspondence and formal meeting minutes.
• Advanced
  proficiency with Microsoft Outlook, Word, Excel, and Adobe Acrobat.
• Event
  planning experience coordinating meetings and events ranging from small
  executive gatherings to large events (50-100 participants).
• Experience
  with purchasing systems and corporate credit card reconciliation.
• Familiarity
  with HR processes related to staff or student hiring, onboarding, and
  timekeeping.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Application Instructions

If this opportunity aligns with your experience and career goals, we invite you to apply.

Please submit:

Your cover letter must address:

Applications submitted without a cover letter will not be considered.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.