Events Coordinator - WVU Teaching and Learning Center

The Teaching and Learning Center at West Virginia University is currently accepting applications for an Events Coordinator.

About the Opportunity

The WVU Teaching and Learning Center is seeking an Events Coordinator who will be responsible for the coordination of workshops, seminars, signature programs, and academic conferences serving an audience of faculty, instructors, and teaching assistants.

The WVU Teaching and Learning Center is located on the campus of West Virginia University in Morgantown, WV. Located approximately 50 miles south of Pittsburgh, we are the R1 flagship university for the state of West Virginia. Learn more about our Center by visiting https://tlc.wvu.edu.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Responsible for coordinating the Center's events in Morgantown, Beckley, and Keyser
  • Coordinating the annual Scholarly Teaching Conference at West Virginia University.
  • Coordinating our Signature Programs (Multi-day, long form programs with catering needs).
  • Coordinating guest speakers, both in person and virtual, to include payment of Honorariums, Travel booking assistance, Travel reimbursements.
  • Coordinating our standard 1 hour workshops, talks, and seminars on all WVU campuses.
  • Coordinating the distribution of teaching award applications and materials.
  • Answering questions from faculty about registrations, cancellations, wayfinding, parking, etc.
• Processing payments for the Center's events
  • Follow established procedures for invoices and contracts; Payments made to state-issued or foundation-issued P-Cards; Processing event honorariums, event travel, and reimbursement for eligible travel expenses.
  • Occasional processing of travel for the Center's Engaged Teaching Scholars travel to events.
  • Interacting with Shared Services, Procurement, and WVU Foundation to process payments, secure vendor contracts, answer payment and reimbursement questions on behalf of faculty and external guests and assist the Center's faculty affiliates with how to process event travel and allowed/unallowed expenses.
• Technology Skills
  • Utilize the Center's existing templates in Qualtrics for event registration, event sign-in, and letter from the Center to faculty participants for inclusion in their Digital Measures dossier.
  • Utilize the Center's existing workflows in Qualtrics and Zoom, run reports on trends in event attendance, and assist in the creation of the Center's Annual Report.
  • Utilize the Center's existing workflows and templates for corresponding with eNews, Cal.wvu.edu, and Engaged Teaching Scholars to promote and advertise the Center's events.
  • Utilize the Center's existing workflows for pulling reports and documents from Digital Measures.
  • Update event information on the Center's website using existing workflows and templates.
  • Assist in the publication of the Center's monthly events newsletter.
• Communication
  • Drafting and soliciting calls for conferences, service appointments, Faculty Learning Communities, and other large events.
  • Developing a communications and event marking plan for the semester.
  • Effective communication when interacting with Faculty Members, Academic Staff, and Administration.
  • Stay on message and on brand, as established by the Center's Style and Communications Guide.
  • Handle highly confidential information, whether that information is received directly or overheard in the Center, as it relates to faculty members, their teaching difficulties, and faculty member's interactions with their students.

• Bachelor's degree

• A minimum of three (3) years of related experience

• Any equivalent combination of related education and/or experience will be considered.

• All qualifications must be met by the time of employment.

Preferred Qualifications

• Master's degree

Application Instructions:

• Applications must include a resume, cover letter, and the contact information of three (3) professional references in order to be considered. References will not be contacted until the final interview round.

• Your cover letter must be written in a business letter format and discuss

  how your prior experiences and education have prepared you for this role.

• When completing an application, select "Additional Attachments" to attach a resume, CV, cover letter or other documents. Be sure to select the "Relevant" box next to the file name to include the attachment with your application for a specific position. If the box is unchecked, your attachments will not be visible to the hiring team.
• All complete applications will be read by a human being without the assistance of A.I. The ability to effectively communicate through business letters is a central part of this position. Therefore, applications which do not include a Cover Letter will not be considered.

West Virginia University is a place of purpose and community. We take pride in our profound impact on the state of West Virginia and are committed to the personal and professional growth of our employees.

From the groundbreaking R1 research at our flagship campus in Morgantown to the career-oriented programs at WVU Potomac State in Keyser, and the technology-intensive programs at WVU Tech in Beckley, the contributions of WVU employees resonate across the state, touching lives and shaping futures.

At WVU, you will discover a supportive community that champions work-life balance and fosters a collaborative atmosphere. Our core values - service, curiosity, respect, accountability and appreciation - unite us as Mountaineers.

Join us at West Virginia University, where your work will make a lasting impact. To learn more about WVU, visit wvu.edu.

West Virginia University is an Equal Opportunity Employer. We invite all qualified applicants regardless of race, color, religion, sex, national origin, age, disability, genetic information, or Veteran status.