Unit Administrator 3

Job Summary

Provide key administrative support to the faculty and staff of a multifaceted academic health sciences library. Manage and support the administrative office of the Health Sciences Library and Informatics Center (HSLIC) and serve as the administrative lead for the Dean. Manage and coordinate all aspects of human resources (HR) support for the library, serving as its representative to staff, student and faculty HR units. Coordinate faculty and staff recruitment and oversee student employee recruitment. Manage HR recordkeeping and timekeeping and serve as the primary originator of HR actions in UNM business systems. Assist with budget development related to HR, including market analysis and salary budgets. Utilize UNM enterprise systems to complete a wide variety of administrative transactions and reporting.

Coordinate with the HSLIC Operations Management Team (OMT) on administrative projects; assist in the development and maintenance of departmental policies and operational procedures; coordinate OMT meetings; and oversee special projects. Confidentiality, attention to detail, and the ability to manage and administer multiple projects are essential to success in this position.

Job Duties

• Manage administrative functions of HSLIC administration. Act on operational and administrative matters, including reviewing, interpreting, recommending, and implementing unit policies.
• Manage administrative and business recordkeeping for HSLIC, both electronic and print, and oversee access to administrative and business records. Serve as backup for coordinating HSLIC's inventory.
• Work with the Dean and senior management on strategic and operational decisionmaking.
• Manage and coordinate all HR recruitment activities, including serving as hiring coordinator for faculty and staff searches and supervising student employee recruitment.
• Manage the performance appraisal process, employee orientations and separations, library job descriptions, HR actions (e.g., supervisor changes, medical leave requests), disciplinary actions, and conflict mediation.
• Coordinate HR planning, departmental policy development, and promotion processes.
• Assist with budget development related to HR, including market analysis and salary budgets.
• Coordinate administrative and special projects, including reevaluating departmental processes for efficiency.

See the Position Description for additional information.

High school diploma or GED; at least 2 years of experience managing at least one of the following functional areas: fiscal services, administration and/or human resources AND 3 years of additional experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

1. Experience with human resources policies, processes,
   and procedures for staff, faculty, and students.
2. Experience coordinating professional job searches in
   a higher education setting, including use of talent management
   applications.
3. Experience working in a sophisticated administrative
   office managing confidential information.
4. Knowledge of university policies and procedures,
   particularly those related to personnel, at UNM or another higher
   education institution.
5. Strong communication skills and the ability to
   proactively manage and administer multiple projects, services, or
   functions.
6. Proficiency with enterprise university business
   systems at UNM or another higher education institution.

Only applications submitted through
the official UNMJobs site will be accepted. If you are viewing this job
advertisement on a 3rd party site, please
visit UNMJobs to submit an application.

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.