Project Coordinator

Shive-Hattery Inc. is an Architecture and Engineering firm with a regional practice in healthcare, government, commercial, industry, and education. We believe unparalleled service has contributed to our long-term success and given us the opportunity to practice our passion for design. We are looking for a motivated Project Coordinator who shares our passion and collaborative style and wants the opportunity for professional growth in our Quad Cities office.

Project Coordinators support the Project Manager, design team, and client throughout the lifecycle of a project with emphasis on organization, documentation, and commitment to internal processes. Strong communication skills, attention to detail, and a team-first mindset are essential.

This role also coordinates and serves teams to make sure deliverables meet schedules and deadlines. This position is responsible for maintaining project documentation including revisions to drawings/specifications, change order requisitions, observation reports, etc., during construction.

• Bachelors Degree, or 3-5 years in Business Administration or experience providing administrative services in the A/E consulting
• A high focus on assisting the client, both internal and external, exhibiting a willingness to help and a can-do attitude
• Experience with the use of virtual tools to proactively coordinate and communicate virtually
• Proficient in using the Microsoft Office software family (Excel, Word, OneNote, Project, Teams, Outlook)
• Experience with Newforma, BSD Speclink and Deltek Vantagepoint software a plus
• Able and willing to assist with many different project-specific administrative roles and responsibilities
• Construction industry knowledge preferred
• Highly organized with attention to detail
• Fervent desire to innovate and continuously improve processes and the willingness to teach others
• Must be adaptive to change and willing to shift tasks daily due to project schedules, customer requests/needs, and internal team needs

Responsibilities

• Implementation and maintenance of existing internal systems and processes in support of project delivery
• Coordination with Project Manager and project teams of deliverables to clients, agencies and other entities as required
• Provide key project team support by tracking and organizing project deliverables, approvals, and deadlines using established processes Prepare contracts, project schedules, , project plans, specification manuals and documentation from project meetings
• Coordination of the bidding and construction administration process of a project to assist the team, owner and contractor in keeping with project schedule
• Filing and management of construction administrative service documentation to track questions and submittals from contractors, change orders, observation reports, instruction to contractors, pay applications, etc.
• Analyze and interpret information relative to area of expertise
• Ensuring deadlines are met and responses are timely
• Upkeep of project databases during the lifecycle of the project
• Serve as a secondary point of contact for internal and external project teams

Why Shive-Hattery?

Our learning and teaching culture is founded on collaboration. You will learn from and teach other employees while working across disciplines. You will grow your skills and continue your professional growth at Shive-Hattery.

Shive-Hattery offers an outstanding and competitive total compensation package including competitive pay and over 35 different benefits.

Benefit Highlights

• Medical, Dental, Vision - 4 tiers of coverage
• Voluntary Life Insurance - Employee, Spouse, and Child
• Voluntary Insurance Plans - Accident, Critical Illness, & Hospital Indemnity
• FSA - Medical & Dependent Care
• 8 Paid Holidays + PTO
• Paid Parental Leave
• 401K/Roth 401K with Company Match
• Overtime Bonus
• Profit Sharing Bonus
• First Time License Bonus
• Tuition Reimbursement & Licensure/Certification Financial Support
• Professional Development Opportunities
• Calm Meditation & Stress Relief Subscription
• ...And Many More!

U.S. Citizen, U.S. Person, or Immigration Status Requirements:

• At this time, we are unable to provide visa sponsorship now or in the future. Candidates must have current and ongoing authorization to work in the United States without employer sponsorship.

Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.