Executive Assistant

Acara Solutions is looking for an experienced, highly organized, and initiative-taking Executive Assistant (EA) on a contract basis to provide direct administrative and operational support to mid-level executive leadership within AMG and ISG Operations. This role partners closely with the leadership team, serving as a trusted liaison across two divisions and the broader organization. This is a 3 month contract.

The Executive Assistant will manage complex administrative responsibilities, exercise a high degree of discretion, and support operational priorities through effective coordination, communication, and execution.

Key Duties and Responsibilities

* Provide high-level administrative support to the AMG and ISG leadership team, including the Group President.

* Act as a central point of contact between executive leadership and internal/external stakeholders.

* Manage complex calendars, scheduling executive meetings, interviews, site visits, and cross-functional engagements.

* Coordinate logistics for leadership meetings, team events, offsites, town halls, and virtual sessions.

* Prepare, edit, and distribute executive communications, including emails, memos, presentations, and meeting materials.

* Support preparation of recurring operational reports and assist with data collation for weekly and monthly leadership reviews.

* Handle travel arrangements (domestic and international) and submit/reconcile executive expense reports.

* Support new leader and colleague onboarding, including system access coordination and site orientation.

* Manage office operations as needed, including ordering supplies, invoice reconciliation, vendor coordination, shipping, and laboratory sample support.

* Maintain a high level of confidentiality while handling sensitive information and executive matters.

* Create and maintain spreadsheets, trackers, databases, and documentation to support operational and business needs.

* Provide professional support to visitors, candidates, and external partners.

* Identify opportunities to streamline administrative processes and improve operational efficiency.

* Provide back-up receptionist coverage and support adjacent administrative functions as needed.

* Complete special projects and ad-hoc assignments as requested by leadership.

Qualifications / Requirements

* Bachelor's degree preferred or equivalent professional experience.

* Minimum 5+ years of experience supporting executives or senior leaders, preferably within a manufacturing, operations, or fast-paced corporate environment.

* Demonstrated ability to support multiple leaders with competing priorities.

* Strong organizational, time-management, and prioritization skills.

* Excellent written and verbal communication skills with a professional executive presence.

* Highly collaborative, proactive, and solutions-oriented; able to operate independently with minimal supervision.

* Proven ability to handle confidential and sensitive information with discretion.

* Strong problem-solving skills with the ability to anticipate executive and operational needs.

* Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); comfort working with data and reporting.

* Detail-oriented with the agility to manage shifting priorities in a dynamic environment.

* Willingness to work extended hours or overtime as business needs require.

* Experience supporting leaders in a rapidly growing or evolving organization is highly desirable.

* High level of energy, professionalism, and commitment to supporting executive success