Clinical Research Coordinator I or II - Orthopedics

The Department of Orthopedics and Rehabilitation at the University of Wisconsin School of Medicine and Public Health (SMPH) is seeking Clinical Research Coordinators to support a growing and dynamic clinical research portfolio. These positions offer the opportunity to collaborate with nationally recognized investigators and multidisciplinary teams to advance innovative, patient-centered research across a wide range of musculoskeletal specialties.

Both coordinators will play a critical role in supporting clinical research operations, including participant recruitment, screening, eligibility determination, enrollment, and ongoing study coordination. Positions will work closely with principal investigators, clinical staff, research participants, and external partners to ensure studies are conducted in compliance with protocols, regulatory requirements, and institutional policies.

While both roles share a strong foundation in clinical research coordination, they will support distinct areas within the department:

One position will support the Orthopedic Trauma Research Program, coordinating multiple ongoing, multi-center clinical trials in a fast-paced clinical setting. This role includes direct collaboration with six orthopedic trauma surgeons and a strong emphasis on patient-facing activities such as consenting, enrollment, and ensuring completion of study follow-ups and endpoints. In addition to core coordination responsibilities, this position will assist principal investigators with manuscript preparation, authorship activities, and grant development, contributing to the academic productivity and dissemination of trauma research. The role also includes supporting and mentoring medical students and residents involved in trauma-related research.

The second position will support department-wide clinical research initiatives across multiple orthopedic subspecialties. This role includes coordinating multi-site clinical study activities, including study activation, maintenance, and closeout processes. The coordinator will serve as a key liaison among principal investigators, research teams, participating sites, study sponsors, and collaborators to ensure protocols are executed effectively and study goals and timelines are achieved. In addition, this role will support internal quality and compliance efforts, including assisting with internal audits, study reviews, and the continuous improvement of departmental research infrastructure, processes, and tools.

• This position my require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

• Terminal, 12 month appointment

• This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding.

• This position has been identified as a position of trust with access to vulnerable populations. The selected candidate will be required to pass an initial caregiver check to be eligible for employment under the Wisconsin Caregiver Law and every four years.

• Applicants for either position will be considered for the following titles: Clinical Research Coordinator I, Clinical Research Coordinator II. The title is determined by the experience and qualifications of the finalist.

The CRC I responsibilities are shown below in the Key Responsibilities section. Additional responsibilities for the CRC II are:

• Serves as a main point of contact for clinical research participants, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues

• Performs quality checks

• Identifies resource needs and develops clinical research documents, such as job aids, tools, processes, procedures, and training. Contributes to the development of protocols

• May assist with training of staff

• Serves as an initial point of contact for clinical research participants and clinical staff, providing information regarding research procedures, expectations, and informational inquiries. Ensures participants follow the research protocol and alerts Principal Investigator of issues

• Manages research workflow components, collects, prepares, processes, and submits participant data and samples to appropriate entities, adhering to research protocols

• Schedules logistics, determines workflows, and secures resources for a defined clinical research trial(s)

• Identifies work unit resources needs and manages supply and equipment inventory levels

• Recruits, screens, selects, determines eligibility and enrolls trial participants, collects information, and answers questions under supervision of a medically licensed professional. May perform basic medical assessments after completion of required training/certification, such as collecting vital signs, obtaining weight, and performing phlebotomy

School of Medicine and Public Health, Department of Orthopedics and Rehabilitation, Clinical Research

CRC I - The starting salary is $49,000 annually; but is negotiable based on experience and qualifications.

CRC II - The starting salary is $55,000 annually; but is negotiable based on experience and qualifications.

Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Faculty /Academic Staff Benefits Flyer 2026

CRC I:

• 0-2 years of clinical research experience, including experience with human subjects research

• Prior experience adhering to IRB approved protocols

• Prior experience with data entry

• Prior experience with electronic medical/health records (EMR or EHR) systems

• Schedule flexibility preferred

CRC II:

• 2 years of clinical research experience, including experience with human subjects research

• Prior experience consenting and enrolling human subjects

• Prior experience adhering to IRB approved protocols

• Prior experience with FDA regulated clinical trials

• Prior experience with data entry

• Prior experience with electronic data capturing (EDC) systems

• Prior experience with Clinical Trial Management Systems (CTMS)

• Prior experience with electronic medical/health records (EMR or EHR) systems

• Prior experience managing multiple research projects simultaneously

• Schedule flexibility preferred

• Prior experience with monitoring audits both internal and external

Bachelors Degree preferred; focus in biology, chemistry, kinesiology, biomedical engineering, or other related fields preferred.

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To apply for this position, select either "I am a current employee" or "I am not a current employee" under Apply Now. You will then be prompted to upload your application materials.

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Your cover letter and resume should address how your training and experience align with the required and preferred qualifications listed above, highlighting applicable experience related to the preferred qualifications. Application reviewers will rely on these written materials to determine which applicants move forward in the process. References will be requested from final candidates. All applicants will be notified once the search concludes and a candidate is selected.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position you must provide proof of work authorization and eligibility to work.

Brittany Grasso, grasso@ortho.wisc.edu, 608-265-9132

Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

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