Transaction & Project Coordinator

The Transaction & Project Coordinator serves as a key contributor to the planning, coordination, and execution of events and engagement activities that support the mission and strategic priorities of the HEDI office. This role leads endtoend event development - including project planning, logistics, budget tracking, policy compliance, vendor coordination, and creation of event materials - ensuring highquality experiences for UC Davis Health learners, staff, faculty, and community members.

In addition to managing events, the Transaction & Project Coordinator provides projectmanagement support for special initiatives across HEDI portfolios. This includes developing work plans, coordinating timelines and deliverables, preparing communications, analyzing data trends, and recommending improvements to advance organizational goals. The position also serves as an internal consultant, offering event and engagement expertise to team members, leaders, and collaborative partners.

The Transaction & Project Coordinator applies broad knowledge of UC Davis Health and campus policies to evaluate issues, identify solutions, and adapt to evolving priorities. The role requires strong independent judgment, excellent customerservice skills, and the ability to maintain professionalism while engaging with diverse stakeholders. As a representative of HEDI, the Transaction & Project Coordinator supports outreach efforts, fosters community engagement, and contributes to the sustainability and success of HEDI programs and initiatives.

This position reports to the Chief Administrative Officer and serves as a support partner to HEDI portfolios for engagementrelated activities as assigned.

Apply By Date 4/17/2026 by 11:59pm

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• 3-5 years of experience in fullcycle event management.
• 3-5 years of projectmanagement experience.
• 3-5 years of experience in fullcycle event management, including planning, logistics, production flow, and execution of largescale, highvisibility events. Working knowledge of concepts, principles and practices of event planning and production and public relations.
• Strong projectmanagement skills, including meeting facilitation, agenda preparation, actionitem tracking, and the ability to lead planning meetings with diverse stakeholders.
• Advanced organizational and multitasking abilities, with the capacity to prioritize. independently, manage frequent interruptions, and meet competing deadlines in a fastpaced environment. Working organizational skills, including skill in effectively coordinating and organizing multiple details. Excellent organizational abilities appropriate to effective calendar management and/or volunteer scheduling.
• Excellent communication skills, including clear verbal, written, and interpersonal communication with faculty, staff, students, leadership, and community members.
• Demonstrated ability to work effectively with diverse populations, understanding cultural and constituent needs and applying inclusive, equitycentered event practices.
• Experience with budgeting and financial oversight, including preparing, tracking, and reconciling event budgets and ensuring compliance with university policies.
• Strong analytical and problemsolving skills, including the ability to make independent decisions, navigate ambiguity, identify issues, and develop solutions or referrals.
• Technical proficiency, including Windows OS, Microsoft Office Suite, and the ability to generate data, reports, communications, and event documentation.
• Ability to collaborate and build consensus with internal and external partners, including executive leadership, faculty, officials, learners, and community stakeholders, while contributing to highstakes, highvisibility initiatives.
• Ability to work professionally under pressure and under tight deadlines ensuring excellence customer service support.

Preferred Qualifications

• Proficiency with UC systems and administrative tools, such as Aggie Expense, ConnexUC/BCD Travel, Qualtrics, and related financial or travel platforms.

Key Responsibilities

• 55% - Events Specialist
• 40% - Project, Portfolio, and Special Projects Support
• 5% - HEDI Team Member

Department Overview

The Office for Health Equity by Design for Inclusive Excellence (HEDI) is dedicated to ensuring fair treatment and access to health care for individuals of all genders, races, backgrounds, or identities. HEDI is committed to promoting fair policies and ensuring no one is left behind; building trustworthy partnerships with the community and our neighbors; and encouraging lifelong learning among all persons. Our goal is to build a welcoming and inclusive community where everyone feels they belong. We are committed to learning throughout life and to health equity so that everyone has the opportunity to be as healthy as possible. We celebrate diversity and work together to create a space where people can be themselves, heal, share, and grow through connection, science, and support.

HEDI is responsible for reporting, consulting, coaching, and training the entire UCDH campus in areas of inclusive excellence. The incumbent will support HEDI programs and initiatives in efforts that enhance and advance UC Davis Health's values of kindness, trust, and inclusion and support the integration of the Principles of Community across our mission areas of clinical care, research, and education excellence.

POSITION INFORMATION

• Salary or Pay Range: $28.16 - $48.47
• Salary Frequency: Hourly
• Salary Grade: Grade 19
• UC Job Title: EVENTS SPEC 2
• UC Job Code: 006291
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100
• Shift (Work Schedule): M-F; 8am-5pm
• Location: Administrative Support Bldg (HSP034)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family's needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Lifting/Carrying 26-50 lbs - Occasional Up to 3 Hours
• Lifting/Carrying over 50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 26-50 lbs - Occasional Up to 3 Hours
• Pushing/Pulling over 50 lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Climbing (e.g., stairs or ladders) - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Environmental Demands

• Loud noise levels - Occasional Up to 3 Hours
• Marked changes in humidity or temperature - Occasional Up to 3 Hours
• Operating motor vehicles and/or equipment - Occasional Up to 3 Hours
• Extreme Temperatures - Occasional Up to 3 Hours
• Uneven Surfaces or Elevations - Occasional Up to 3 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Frequent 3 to 6 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Continuous 6 to 8+ Hours
• Numerical skills - Frequent 3 to 6 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Continuous 6 to 8+ Hours

Work Environment

UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Special Requirements - Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we're committed to solving life's most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks