New

Document Control Administrator

Thomas Jefferson National Accelerator Facility (Jefferson Lab)
sick time, tuition assistance, 401(k)
United States, Virginia, Newport News
12000 Jefferson Ave (Show on map)
Apr 08, 2026
*At Jefferson Lab,you'llchampioncutting-edgescience and operational excellence while shaping the future of discovery. Join us and make your mark - where excellence meets purpose, andgreat mindstrulymatter.* Salary: $60,000 - $94,500 (SA I) What your job will be like: We are seeking a self-motivated individual to join the Engineering Division as a Document Control Administrator. The Document Control Administrator is responsible for managing and maintaining the organization's document repository to ensure data integrity, accessibility, and compliance with internal standards and regulatory requirements. Directly leads the enhancement of the repository software functionality, improving metadata-driven searchability, and aligning documentation processes with the Conduct of Engineering manual. Develop and integrate AI functionality into the document repository. Provide effective customer service provided to a wide range of staff, engineers, scientist, and visitors. Manage the plotter systems which will involve printing drawings, plotting posters and maintaining equipment. Train others in engineering to maintain associated systems. In this job you will: Assume the role of SME for the centralized document repository, provide technical analysis of system capabilities, technical writing and editing, and ensure version control, access permissions, and data integrity are held to highest standards. Lead the development of repository software improvements and opportunities for AI integration. As SME, work directly with IT and software vendors to implement changes. Enhance document searchability through effective use of metadata, taxonomy, and indexing strategies. Lead audit and assessment activities related to document control and records management. Regularly provide technical analysis and update document control policies and procedures to reflect industry best practices and compliance requirements. Provide technical writing, editing and publishing expertise to periodic changes in the Conduct of Engineering manual and other organizational standards. Develop AI methods for ensuring consistency and alignment with other lab documentation. Train engineering staff on document control procedures and repository usage and capabilities. Lead the development of requirements for the next generation of tools and processes to best serve the lab in the future. Integrate novel AI methods into the relational and searchability features of the document repository and drawings database. Experience Required: 2 or more years Relevant Experience Preferred: Experience in a scientific laboratory, engineering, or technical environment. Preferred: Experience with digital transformation initiatives or enterprise content management systems (e.g., SharePoint, OpenText, Documentum). Education Required: Bachelor's Degree Bachelor degree in a relevant field such as Information Management, Engineering, Library Science, or a related discipline. Experience and Education Exchange Education above the minimum may be substituted for experience. Relevant experience may be substituted for education. Knowledge, Skills, and Abilities Familiarity with regulatory and quality standards (e.g., ISO 9001, DOE standards). About Jefferson Lab Join a community with a common purpose of solving the most challenging scientific and engineering problems of our time. The Jefferson Lab campusis located insoutheasternVirginiaamidst a vibrant and growing technology community. A career at Jefferson Lab is more than a job. You will be part of "big science" and work alongside top scientists and engineers from around the world unlocking the secrets of our visible universe. Managed by Jefferson Science Associates,LLC,Thomas Jefferson National Accelerator Facility is entering an exciting period of mission growth and is seeking new team members ready to apply their skills and passion to have an impact. You could call it work, or you could call it a mission. We call it a challenge. We do things that will change the world. Total Rewards at Jefferson Lab** At Jefferson Lab, we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Our benefits program includes, but is not limited to: * Medical, Dental, and Vision Care Plans * Flexible Spending Accounts * Paid Time-off and Leave Programs (Paid Parental, vacation, holidays, and sick leave) * 401(k) Plan - 9% Lab Contribution; 100% vested * Flexible Work Arrangements (Remote & Alternate Work Schedules available) * Tuition Assistance, Training and Professional Development Programs * Live near the waterways of the Chesapeake Bay region with access to nearby beaches, mountains, and all major metropolitan centers on the East Coast Jefferson ScienceAssociates,LLC (JSA) manages andoperatesthe Thomas Jefferson National Accelerator Facility (Jefferson Lab). JSA is an Equal Opportunity Employer. JSA is committed to providing reasonableaccommodationforpeoplewith disabilities (unless doing so will result in an undue hardship). If you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruiting@jlab.org or contact Human Resources by calling (757) 269-7100 and selecting option 1 between 8 am - 5 pm EST to provide the nature of your request. Employment with JSA is conditional upon DOE approval if at any time during your employment you areparticipatingin a Foreign Government Talent Recruitment Program or Affiliated activity.Generally, suchprograms/activities include any foreign-state-sponsored attempt toacquireU.S.-funded scientific research through programs run or funded by the government that target scientists, engineers, students, academics, researchers, and entrepreneurs of all nationalities working or educated in the United States.This includes positions or appointments, both domestic and foreign, titled academic, professional, or institutional appointmentswhether or notremuneration is received and whether full-time, part-time or voluntary.