Retail Store Design & Construction Coordinator

Aquent is thrilled to partner with a leading multi-brand specialty retailer in the home furnishings sector, an organization renowned for crafting exceptional retail experiences that deeply resonate with customers. This innovative company stands at the forefront of bringing innovative store concepts to life, from exciting new openings and transformative remodels to strategic relocations and dynamic fixture rollouts across its diverse portfolio of brands.

Are you a master organizer with a passion for bringing visions to life? Do you thrive in a fast-paced environment, meticulously managing details to ensure projects land successfully? We are seeking a highly organized and proactive individual to join a dynamic Store Development team. In this pivotal role, you will be the central coordinator, the project air traffic controller, instrumental in ensuring the flawless execution of retail environment projects. You will directly shape the physical presence of beloved brands, enhancing customer engagement and making a tangible impact on how customers experience these brands. This is an extraordinary opportunity to leverage your organizational prowess and collaborative spirit to orchestrate the development of stunning retail environments, contributing directly to the company's market presence and dedication to quality. You will be the linchpin connecting design, construction, and real estate teams, ensuring every new store opening, remodel, or strategic relocation unfolds seamlessly, directly contributing to creating inspiring physical spaces that captivate customers and strengthen the brand's market presence.

What You'll Do

• Track project timelines, milestones, updates, and approvals across a high volume of active store projects, maintaining clear visibility and progress.
• Maintain and organize critical project documentation, including floor plans, drawings, and design files, ensuring easy access, version control, and compliance.
• Support permit and approval processes by diligently tracking their status and coordinating necessary documents with various internal and external stakeholders.
• Prepare compelling presentations and materials for leadership reviews, distilling complex project information into clear, actionable insights for strategic decision-making.
• Monitor construction progress closely and proactively flag potential delays or risks, implementing solutions before they escalate into significant problems.
• Coordinate seamless communication across Design, Construction, and Real Estate teams, fostering collaboration and ensuring no detail falls through the cracks.
• Provide essential administrative support, including managing invoices, scheduling meetings, and assisting with basic budget tracking to maintain financial oversight.

Collaboration and Impact

This is a highly cross-functional role where collaboration is paramount. You will regularly partner with a diverse group of internal and external stakeholders, including Design Managers, Construction Managers, Corporate Real Estate professionals, Store Operations teams, and external vendors, including architects and general contractors. Your work will directly contribute to creating inspiring physical spaces that captivate customers and strengthen the brand's market presence.

What You'll Bring (Must-Have Qualifications)

• 0 to 3 years of experience in project coordination, project support, administrative coordination, retail operations, or design/construction support.
• Demonstrated ability to manage multiple deadlines and priorities simultaneously with a calm and organized approach.
• Strong organizational skills, backed by a proven system for managing information and tasks.
• Exceptional attention to detail, ensuring accuracy and thoroughness in all tasks.
• Clear, professional written and verbal communication skills, adaptable to different types of teams and audiences.
• A proactive, self-starter approach; you anticipate needs and follow up without being prompted.
• Proficiency in Microsoft Office Suite, with a strong emphasis on Excel for tracking and data management.
• A genuine interest in retail environments, the customer experience, and the significant impact physical stores have on a brand.

Bonus Points (Nice-to-Have Qualifications)

• Any exposure to store development, retail buildouts, facilities, or architecture, including relevant internships.
• Familiarity with construction drawings or design development processes.
• Experience tracking permits or approvals for projects.
• A background in retail operations or visual merchandising.
• Experience coordinating with landlords, various vendors, or outside consultants.
• Familiarity with document management systems.
• Basic familiarity with Adobe Creative Suite for compiling presentation materials.

About Aquent Talent

Aquent Talent connects the best talent in marketing, creative, and design with the world's biggest brands.

Our eligible talent get access to amazing benefits like subsidized health, vision, and dental plans, paid sick leave, and retirement plans with a match. We also offer free online training through Aquent Gymnasium. More information on our awesome benefits!

Aquent is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics. We're about creating an inclusive environment-one where different backgrounds, experiences, and perspectives are valued, and everyone can contribute, grow their careers, and thrive.