Meeting Event Manager II

Where Human Connection Fuels Possibility

At Maritz, decades of innovation and perseverance have built more than just a strong reputation - they've shaped a culture where human connection and collaboration are at the heart of everything we do.

Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource.

Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.

And we've brought this human-first design inward - intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business.

That's why we've created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.

We have a passion for excellence and genuine care for the people making it possible.

What You'll Be Doing

• Manage overall project timeline and deliverables, including client expectations, business objectives, and people impressions.

• Manage and negotiate supplier relationships, audiovisual, hotel, and thirdparty contracts; monitor attrition dates and cancellation policies to ensure contracted services are executed.

• Coordinate food and beverage, transportation, hotels, meetings, registration, air, and staffing; manage client liabilities throughout the project and onsite.

• Understand and communicate established Health Care Professional (HCP) Meeting guidelines to stakeholders and HCPs; utilize all client systems to ensure accuracy and compliance.

• Independently interface with daytoday client contacts to ensure business objectives and people impressions are executed.

• Provide hightouch personalized service for HCPs, working with Guest Services to ensure compliant travel arrangements.

• Create and maintain event specifications documentation; facilitate kickoff meetings, working sessions, and regular status meetings with clients and stakeholders.

• Lead project teams, communicate program requirements, and provide onsite leadership to clients, suppliers, and facilities.

• Monitor project expenses and budget; complete timely and accurate program reconciliation for HCP transferofvalue reporting.

• Manage program and/or internal supplier revenue forecasting and updates to financial systems.

• Manage and execute HCP contracts as needed.

What You'll Bring

• Bachelor's degree or equivalent experience.

• 5+ years of experience in pharmaceutical meeting/event planning (HCPattended meetings).

• Strong knowledge of program/event design, management, and budget maintenance, with exposure to project planning and forecasting financial implications.

• Successful experience providing personal and exceptional guest experiences and maintaining key client relationships.

• Professional oral presentation and writing skills.

• Experience effectively handling multiple projects and demands.

• Excellent computer skills, including Microsoft Office and Cvent, with the ability to learn new technology quickly.

• Ability to travel up to 30% of the time.

Nice to Have

• PMP, CMP, CIS, CITP, HMCC, or DES certification.

Working Logistics & Things You Should Know

• This role requires up to 30% travel.

• Ability to sit onsite at the client's campus in East Hanover, NJ at least twice a week.

• This position operates on EST time zone.

• This is a hybrid role.

• We are open to remote candidates located 50 miles or more from the office.

• The total compensation range for this position is $72,000- $80,000, determined based on experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.

DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.

Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more!

View all details at: www.MaritzBenefits.com

Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.

Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to recruitment@maritz.com.