New

Client Care Team - Referral Coordinator Floater

University of Georgia

retirement plan

United States, Georgia, Athens

Apr 28, 2026

Posting Details

Posting Number	S15056P
Working Title	Client Care Team - Referral Coordinator Floater
Department	VetMed-VTH Admin Services
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department	The University of Georgia College of Veterinary Medicine, founded in 1946, is dedicated to training future veterinarians, providing services to animal owners and veterinarians, and conducting investigations to improve the health of animals as well as people. The college benefits pets and their owners, food-producing animals, and wildlife by offering the highest quality hospital and diagnostic laboratory services. Equipped with the most technologically advanced facilities located on a university campus, the college is dedicated to safeguarding public health by studying emerging infectious diseases that affect both animal and human health. The College of Veterinary Medicine values all members of the university community, recognizing that differences in experience and culture can only lead to a more well-rounded, accepting academic environment as embodied in our Principles of Community ( http://vet.uga.edu/principles-of-community/" target="_blank"> http://vet.uga.edu/principles-of-community/>)
College/Unit/Department website	https://vet.uga.edu/hospital-and-primary-care/hospital/
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday-Friday, 8:00 a.m.-5:00 p.m.
Advertised Salary	Commensurate with experience.
Posting Date	04/28/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	05/24/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02. Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Position Information

Classification Title	Patient Referral Spec I
FLSA	Non-Exempt
FTE	1.0
Minimum Qualifications	High school diploma or equivalent
Preferred Qualifications	Preferred experience within an animal hospital setting with advanced veterinary terminology utilized on a daily basis. Posess advanced organizational skills in handling multiple priorities involving varying clinical unit expectations and processes on a daily basis. Proven experience in establishing and maintaining professional relationships with multiple stakeholders that include clients, referring Veterinarians, clinical teams (faculty, interns, residents, supervisors and veterinary technicians) and administrative teams (peers in client care roles, supervision and upper level management).
Position Summary	Small Animal Client Services Floater is a dynamic role designed to support the seamless flow of the Small Animal Hospital Specialty Services. This position acts as the primary link between clients, referring veterinarians, and clinical staff. The successful candidate will remain highly adaptable, rotating among the admissions desk and client care team coordinator seats, managing referrals and appointments, and ensuring consistent, high-quality service across all small-animal departments. The "Floater" designation requires the ability to move between roles as daily needs dictate.
Knowledge, Skills, Abilities and/or Competencies	Proven ability to deliver excellent customer service, in a calm, professional manner, during challenging circumstances Ability to maintain effective collaborative relationships with faculty, staff, customers, students, and other stakeholders Successful utilization of Microsoft Office Suite, especially Word, Excel, and Outlook. Ability to learn and become proficient in other programs such as Vetview. Ability to operate and maintain a multi-line phone system as well as common office machinery such as a copier and printer Proven knowledge of veterinary terminology Excellent verbal and written communication skills Able to maintain confidentiality with sensitive information
Physical Demands	1. Lift and carry up to 15 pounds both assisted and unassisted. 2. Sit for long periods of time and use of repetitive actions during the entire work day 3. Deliver items throughout the Veterinary Teaching Hospital through the course of the day
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Referral Management - Responds to inquiries from referring veterinarians to ensure a timely and accurate exchange of medical information. Utilizes advanced knowledge of veterinary terminology to enter patient medical history and referral data directly into the hospital system. Utilizes standard billing practices to develop and communicate medical cost estimates for various specialty services. Facilitates Vet-to-Vet consultations to help clinicians determine if specialty referrals are recommended for specific cases. Sending and delivering text messages for medical staff as needed.

Percentage of time

Duties/Responsibilities

Specialty Appointment Coordination - Facilitate scheduling, including promptly and professionally responding to the multi-line phone system and coordinating appointments for designated specialty services. Strong computer skills and the ability to foster collaboration among various departments are essential for effective job performance. Accurately input client, patient, service, and clinician information into the VetView system to ensure a seamless flow of veterinary services throughout the hospital. Communicate with clients via email and phone to verify appointment details and provide clear, written pre-appointment instructions. Serve as a liaison between clients and medical staff, clarifying patient care through text messages or phone calls. Maintain composure and efficiency in fast-paced and sometimes stressful situations. Demonstrate the ability to work productively within a team environment and manage time effectively to meet deadlines involving multiple units. Proficiency in veterinary terminology and a solid understanding of hospital operations are vital for success in this role. The position plays a critical role in supporting the hospital's mission and requires a motivated, customer-focused individual committed to delivering exceptional service

Percentage of time

Duties/Responsibilities

Admissions & Front Desk Operations - Oversee the flow and efficiency of front desk admissions for the Small Animal Hospital. Provide outstanding client service as the primary point of contact for hospital clients, from initial check-in through their visit. Responsibilities include checking in patients, updating patient and client demographic information in the electronic record, opening orders in the system, and notifying medical personnel of patient arrivals. Additional duties include accurately generating pre-admissions, scheduling initial referral appointments, and booking follow-up appointments to support client care team members. The role requires initiative and the ability to anticipate and efficiently resolve client needs. Perform other related duties as assigned.

Percentage of time

Duties/Responsibilities	General Administrative Support - Assists with various administrative tasks as required, maintaining the flexibility to support different small animal units during peak volume or staffing transitions.
Percentage of time	10