Management Analyst

Nakupuna Solutions is seeking a Management Analyst. The Management Analyst supports the Executive Office in leading and coordinating a range of administrative projects and operational tasks that contribute to the Bureau's overall efficiency and effectiveness. This role involves planning, organizing, and tracking project activities under the guidance of the EX Director, while collaborating with stakeholders across the Bureau to meet goals and deliverables. The analyst also provides support in areas such as policy documentation, internal communications, staffing coordination, and event logistics. Flexibility, attention to detail, and the ability to manage competing priorities are essential to the successful execution of these responsibilities.

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

Plan and manage assigned projects with the EX Director's review, guidance, and approval.
• Meet with the EX Director to receive directions and clarification on each assigned project. All assignments will be administrative in nature, such as updating Standard Operating Procedures (SOPs), responding to Bureau- or Department-wide taskers, or coordinating conferences.
• Draft project plans and establish systems for review, control, and reporting, subject to EX Director approval.
• Gather data and conduct analysis to assess the impact of projects in collaboration with employees and managers in all affected areas.
• Proactively meet with managers and other Bureau staff to define the overall goals and objectives of assigned projects.
• Prepare recommendations for resource requirements and coordinate with stakeholders to secure the necessary resources and support.
• Draft agency directives, memoranda, policy statements, SOPs, and other project-related documentation as needed.
• Provide temporary administrative support to other Bureau offices during staffing shortages, at the discretion of the EX Director. Assigned duties will be administrative and fall within the scope of this Statement of Work (SOW).
• Update Bureau staff contact lists and organizational spreadsheets/charts in coordination with the EX Staffing Team, and ensure stakeholders are informed through appropriate channels (e.g., SharePoint, email).
• Assist Bureau staff with conference and meeting planning, including full coordination of logistics. Tasks may include creating attendee lists, arranging visitor access for meetings held within the Department by coordinating with Diplomatic Security (DS); and for offsite meetings, working with venue points of contact and Budget staff (if representation funds are required), and coordinating A/V support and all other necessary logistics with internal and external offices to ensure successful execution.

Skills/Qualifications: The ideal candidate brings extensive experience in managing complex, deadline-driven assignments while maintaining high standards for quality and detail. They possess strong drafting and document review skills and can effectively engage with leadership and stakeholders to support program objectives. The role requires a proactive, service-oriented mindset with the ability to anticipate needs, solve problems independently, and adapt quickly to dynamic environments. Strong organizational, communication, and consensus-building skills are essential to ensure the successful execution of administrative and programmatic tasks.

Education and Experience:

• Associate's degree in Office Administration, Business, or a related field required.
• Minimum of five (5) years of office management experience, including at least one (1) year in project management or program planning.

Clearance Requirement: Top Secret clearance with the ability to obtain TS/SCI required. Must be a U.S. citizen.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• Ability to perform repetitive motions with the hands, wrists, and fingers.
• Ability to engage in and follow audible communications in emergency situations.
• Ability to sit for prolonged periods at a desk and working on a computer.

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual's particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $90,000 to $110,000 annually. The range displayed represents the typical range for this position and is just one component of Nakupuna Companies total compensation package for employees.