Governor's Office Staff Assistant

Are you a proactive professional who excels under pressure and has the ability to anticipate needs before they arise? The Office of the Governor is searching for a forward-thinking problem solver who understands the unique demands of senior level public service to serve as a Staff Assistant. This is an exciting opportunity to support top leaders in a fast paced, mission driven, and confidential environment. Join us to make a real impact across the Commonwealth!

This position supports senior leadership by managing key tasks that keep daily operations organized and efficient. As a Governor's Office Staff Assistant, you will perform the following duties:

• Meeting Support: Greet attendees for meetings with senior staff and ensure clear communication with the correct team members
• Gift Log Management: Maintain and process the Governor's gift log and coordinate storage and documentation
• Scheduling Assistance: Support scheduling requests, coordinate calendars, and complete related data entry
• Correspondence Processing: Prepare, log, and mail official correspondence from the Governor's Office
• Material Preparation: Help draft and assemble memos, briefing materials, and meeting packets
• Travel Coordination: Provide travel reservation and reimbursement assistance for executive office staff

This is not a routine administrative role. We are seeking someone who is:

• Calm under pressure and comfortable navigating sensitive, time critical situations
• Highly reliable, with a strong sense of responsibility and follow-through
• Detail obsessed, catching what others miss
• Forward thinking, anticipating needs before they are voiced
• Professional and polished, representing the Governor's Office with integrity and confidence

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 30-minute lunch.
  • Given the always-on nature of the role, work outside of 8:30-5:00 and on weekends is expected.
• Telework: You will not have the option to telework in this position.
• Salary: The selected candidate will begin employment at the starting annual salary of $58,660.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

• 2 years of administrative experience, supporting senior executives or working in government, public service, or similarly high sensitivity, executive environments.

Additional Requirements:

• You must have the ability to handle confidential information with discretion and professionalism.
• You must have proven success working in fast-paced, high-pressure settings with shifting priorities.
• You must have strong organizational skills and exceptional attention to detail.
• You must be a confident communicator with excellent interpersonal skills.
• You must have the ability to anticipate needs, think several steps ahead, and solve problems proactively.
• You must be proficient with standard office software (Microsoft Office and Google Suite).
• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience assisting multiple senior level staff simultaneously
• Familiarity with SAP Concur for travel coordination and reimbursement processes

Legal Requirements:

• You must pass a background investigation.

How to Apply:

• Your application must include a resume.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.