Fiscal Technician

Are you interested in supporting financial processes that keep key workforce programs moving forward? If so, consider joining the Bureau of Workforce Development Administration as a Fiscal Technician in the Grants Fiscal Services Division. This role allows you to build financial skills while strengthening services that reach communities across Pennsylvania. If you enjoy problem solving, staying organized, and making an impact behind the scenes, this is your opportunity to shine!

PA CareerLink (PACL) Finance and Budget Unit serves as the centralized Bureau procurement operation, accounts payable, and reimbursement billing, which supports over 400 Bureau staff in 60 locations across the Commonwealth's PACL system. Procurement activity generates expenditures annually of over $8 million, including expenditures made on behalf of 5 other Labor & Industry bureaus which co-locate and share costs with BWPO and with non-L&I agencies at PA CareerLink locations.

This position supports financial and procurement work that keeps statewide workforce programs operating effectively. Work involves assisting with purchasing, payment processing, recordkeeping, and monitoring expenditures across multiple locations. As a Fiscal Technician, you will perform the following duties:

• Procurement Support: Process purchasing requests, track orders, and follow established procedures for supplies and service contracts
• Invoice Review: Examine vendor invoices for accuracy and ensure they meet fiscal and procurement requirements
• Financial Tracking: Monitor expenditures, update spreadsheets, and assemble data for budget reviews and audits
• System Knowledge: Use SAP, SRM, and other financial systems to complete payments, assist vendors, and maintain records
• Contract Monitoring: Review maintenance and service contracts to ensure funds are available and documentation is complete
• Vendor Assistance: Communicate with vendors to resolve billing questions and provide payment information

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of the training period. You will be required to report in-office 2 days per week and for predetermined in-person bureau/unit meetings or trainings and other reasons as operationally necessary. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as a Fiscal Assistant (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of work involving the maintenance of fiscal or financial records, including one year of responsible work which involves the application of accounting or fiscal principles and practices; and graduation from high school; or
• One year of experience in maintaining and reviewing fiscal records and an Associate degree in accounting or business administration; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must possess and maintain a REAL ID or passport for this position. Proof of possession will be needed at the time of a conditional offer of employment.
• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.
• All application materials and interview responses must reflect the applicant's own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only. Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.