Business Officer

At least 5 years of progressively responsible administrative/office management experience, and 2 years of BANNER and People Admin and/or Personnel Action software application experience.

N/A

The Business Officer serves as a strategic and operational leader responsible for the comprehensive management of financial, administrative, and business functions within the department. This role ensures alignment of fiscal resources, operational systems, and human capital with institutional priorities, advancing a high-performing R1 environment centered on student success, operational excellence, and data-informed decision-making.

This position directly supports the Division of Student Affairs' strategic priorities to foster student wellbeing and thriving; enhance student engagement, learning, and success; develop excellent educator-scholars; and strengthen divisional efficiency, effectiveness, and impact.

The Student Center serves as the principal site for student programming and offers office accommodations for the Office of Leadership and Civic Engagement, Student Activities, UPD Community Affairs, the University Event Center, Esports, along with Dining and Retail. In addition, it offers an array of services, conveniences and amenities for students, faculty, staff, alumni and guests.

*Works cooperatively with the management team and other staff members in carrying out the major activities and programs as necessary and consistent with the mission, goals and objectives of the University and division.
*Interacts with all levels of the University administration, make decisions and provide working solutions as needed to support, address, and/or resolve facility issues.
*Public contact in the Student Center is a critical element based upon the various publics served; namely: students, administrators, vendors, alumni and the general public. Primarily in contact with public for the receipt of funds for rental of Student Center and various facilities.
* Establishes and maintains an appropriate set of electronic/office files as required by ongoing Student Center activity.
* Possesses a strong working knowledge of Banner Finance, Aggie Mart, People Admin , Excel, PowerPoint, and CMS'.

*Implements special assignments as designated by the Student Center Executive Director.
*Uses time well in carrying-out responsibilities and scheduled work so that tasks are completed in a timely manner
*Understands objectives and priorities related to activities and tasks in order to follow plans and scheduled projects
*Develops and submits completed PMP according to Human Resources guidelines and procedures.
*Monitors and approves leave reports monthly for staff that reports to the position.
*Manages the PMP to monitor staff performance and accountability in accordance to the expectations outlined in the staff's PMP.

*Responsible for the preparation of letters, forms, reports, PowerPoint presentations and brochures.
*Initiates general memos/letters: edits, incorporate the administrator's personal style, proofreads and recommends the format for a variety of communications.
*Prepares key reports on a recurring basis including: Annual Report, Bi-Weekly Reports to Executive Director, Revenue Reports from facility rentals.
*Interfaces with Human Resources, Payroll Office, Accounts Payable, Budget Office, Purchasing and other administrative offices regarding accounts and personnel matters.
*Establishes contracts related to vendors and the execution of those contracts.

*Monitors departmental and personnel file system in alpha and numerical order via manual and electronic filing system and makes recommendations for sound office practices.
*Arranges and purges files according to office standard especially for items subject to audit (equipment and supplies).
*Coordinates and organizes finance and personnel files.
*Maintains personnel action files, recurring events and program data on behalf of the Executive Director.

*Manages and monitors an auxiliary budget through accounting and record keeping procedures using uniform and standard University procedures. The approximate total managed and monitored is 4.6 million dollars.
*Manages the overall budget for the administrator by reporting expenditures and allocation of funds and sources on a regular basis.
*Forecasts long-term, short-term needs for the facilities operational budget for building upkeep and special projects.
*Makes revenue deposits for rentals.
*Reviews all project purchase requests.
*Provides financial report to support funding needs.

You must complete and submit an electronic application for employment to be considered. Resumes will not be accepted in lieu of completing an electronic application. Applicants seeking Veteran's Preference must attach a DD 214 form. Certificate of Release or Discharge from Active Duty with your application during the process of applying to the job posting. Final candidates are subject to criminal and sex offender background checks. North Carolina A&T State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. North Carolina A&T State University is an Equal Opportunity and Affirmative Action Employer. No one who applies or seeks employment will be denied admission to or employment at North Carolina A&T State University on the basis of race, religion, color, national origin, sex, age, disabling condition, veteran status, political affiliation, genetic information or sexual orientation and sexual identity.

Employee Benefits available to NC A & T permanent employees include the following and more;

This position may be eligible for a remote or hybrid work arrangement, consistent with university and state policies. N.C. A&T employees are generally required to reside in North Carolina, within a 2-hour commuting distance of their assigned duty station.