Administrative Assistant, Program and Student Support - School of Integrated Sciences

Working Title: Administrative Assistant, Program and Student Support - School of Integrated Sciences

State Role Title:Administrative Office Spec III

Position Type:Full-time Staff (Classified)

Position Status: Full-Time

FLSA Status: Non-Exempt: Eligible for Overtime

College/Division: College of Integrated Science and Engineering

Department: 100060 - Integrated Science and Technology

Pay Band:3

Pay Rate:Pay Range

Specify Range or Amount: $38,000 - $41,000

Is this a JMU only position?No

Is this a grant-funded position?No

Is this a Conflict of Interest designated position?No

Beginning Review Date:06/20/2026

About JMU:

At James Madison University (JMU), we're more than just a publicly funded institution - we're a vibrant, welcoming community located on a stunning campus where innovation, collaboration, and personal growth thrive. Our mission is to prepare students for a bright future, and we believe that starts with supporting the people who make it all possible: our employees.

Why Work at JMU?
We offer a comprehensive benefits package designed to support your professional journey and personal wellbeing:
* Generous Leave: Enjoy paid vacation, sick leave, parental leave, community service leave, and 19 paid holidays annually.
* Comprehensive Health Coverage: Access high-quality health insurance options that fit your needs.
* Retirement Options: Plan for your future with retirement benefits through the Virginia Retirement System.
* Employee Well-Being: Our Balanced Dukes program promotes wellness and work-life integration through resources, events, and support.
* Tuition Waiver Program: Advance your education with our tuition waiver program for undergraduate and graduate courses taken at JMU.

At JMU, we believe in Being the Change - and that starts with creating an environment where you can grow, contribute meaningfully, and feel supported every step of the way.

Discover what makes JMU a great place to work: bit.ly/JMUEmployment

General Information:

The School of Integrated Sciences is looking for an administrative assistant. The administrative assistant will be helping with financial and operational support for the department by coordinating purchases and inventory, supporting faculty and student research activities, overseeing student employee processes, and facilitating departmental services, events, and communications.

Duties and Responsibilities:

• Collaborate effectively with faculty, staff, student ambassadors, program directors, and Co-Directors to provide administrative support for, and continuous improvement of, departmental operations and strategic initiatives.
• Coordinate and process student employment activities, including hiring paperwork, onboarding documentation, and payroll support.
• Manage student payroll functions, including timesheet entry, reporting, and communication of payroll deadlines.
• Assist with the planning and execution of SIS events by coordinating catering, preparing promotional materials and signage, and supporting event setup and logistics.
• Maintain and update digital signage and SIS marketing content through campus communication platforms in SIS-managed spaces.
• Process and track student and faculty travel requests, student reimbursements, and documentation in accordance with university procedures.
• Monitor, order, and manage office supplies, promotional items (swag), and other departmental needs, including items purchased through awards and end-of-year spending.
• Support scholarship administration by distributing applicant information to decision-makers, coordinating communications, and assisting with award processing.
• Generate reports and data queries related to SIS students, graduates, transcripts, and other program needs.
• Help maintain a professional and responsive SIS administrative presence to students, staff, faculty, administrators and visitors.
• Provide general administrative and operational support as assigned.

Qualifications:

Required:

• General knowledge of basic accounting principles, record keeping.
• Proficiency in Microsoft Office: Word, Excel, Powerpoint, and Outlook.
• General database management and the ability to handle sensitive and confidential information.
• General understanding of basic accounting procedure and attention to detail.
• Ability to interact appropriately with a variety of groups.
• Excellent verbal and written communication skills.
• Interpersonal and leadership skills.
• Event planning, management, and facilitation experience

Additional Posting Information:

Conditions of Employment:

Employment is contingent upon the successful completion of a criminal background check.

E-Verify Notice: After accepting employment, new hires are required to complete an I-9 form and present documentation of their identity and eligibility to work in the United States. James Madison University uses the E-Verify system to confirm identity and work authorization.

EEO Statement:

James Madison University is committed to creating and supporting a diverse and inclusive work and educational community that is free of all forms of discrimination. This institution does not tolerate discrimination or harassment on the basis of age, color, disability, gender identity or expression, genetic information, national origin, parental status, political affiliation, race, religion, sex, sexual orientation or veteran status.

We promote access, inclusion and diversity for all students, faculty, staff, constituents and programs, believing that these qualities are foundational components of an outstanding education in keeping with our mission. The university is interested in candidates whose experience and qualifications support an ongoing commitment to this core quality.

Anyone having questions concerning discrimination should contact the Office for Equal Opportunity: (540) 568-6991.

Reasonable Accommodation:

If you are an individual with a disability and need assistance searching or applying for jobs please contact us at (540) 568-3597 or jobs@jmu.edu. You may also visit the JMU Human Resource Office, located at 752 Ott Street, Harrisonburg, VA 22807 and we will be happy to assist you.