Coordinator for Aquatic Events & Facility Operations

Please note, this position is not eligible for H-1B or Green Card sponsorship. This position does not offer a STEM OPT training program. This is a hybrid position.

General Statement:

The University Aquatic Center and Aquatic Programs involve the scheduling, organizing, supervision, and operations of the University Aquatic Center, the Cooke Hall pools, the St. Paul Campus pool and the aquatic programs conducted in those facilities. We offer a wide-variety of programs that serve a diverse population. We strive to be inclusive and welcoming to all members of the University community as well as to members of the public who utilize our services. The Coordinator for Aquatic Events and Facility Operations reports directly to the Aquatics Director. This position is designed to work with the Director for the supervision of competitive aquatic events and facility operations of the University Aquatic Center and St. Paul Campus pools. General work hours for this position are Tuesday-Saturday, 10:00am-6:30pm, with frequent adjustments to include additional evening and weekend hours as necessary, including Sundays.

Work Responsibilities:

• Event Management (80%)
  • Manage the execution and supervision of Jean K. Freeman Aquatic Center competitive events. o Hire, train, supervise, and schedule student-staff, including; equipment technicians, computer system operators, aquatic interns, and administrative assistants.
  • Serve as meet director for events hosted by Recreation and Wellness.
  • Prepare event contracts and billing confirmations.
  • Creation and management of major event budgets.
  • Form and maintain relationships with event sponsors, renters, and community/university partners. o Manage setup and tear down of special event equipment.
  • Assist with the coordination of event promotions and ceremonies.
  • Maintain event related technical and facility equipment
• Facility Operations (20%)
  • Provide daily, weekly, and monthly facility and equipment checks.
  • Work with Aquatics Pool Operator and/or University Facilities Management staff to perform or schedule maintenance and repair to the facility and equipment as necessary.
  • Work with Assistant Aquatics Director and Head Guards to fix and maintain facility equipment related to lap swim and aquatic programs.
  • Assist with the planning, scheduling and execution of facility projects for the Jean K. Freeman Aquatic Center. o Serve as activity supervisor, building supervisor, lifeguard, or manager on duty during evening and weekend programming as necessary.
  • Maintain safe and accessible storage areas in the Aquatic Center.
  • Other duties as assigned by the Assistant Director.

Required Qualifications:

• BA/BS plus at least two years experience related to event planning, management experience, or related area or a combination of education and related work experience to equal six years.
• Ability to lift objects up to 30 pounds while moving frequently around office areas and the pool deck.

Preferred Qualifications:

• BA/BS in Sport Management or a related field
• Three years progressive experience in Aquatics event and facility supervision in a college setting.
• Experience with Colorado Time Systems, Display Link and HyTek Meet Management Software.
• Experience with obtaining sponsorships.
• Experience with management of part time, student, or temporary staff.
• American Red Cross Certified Lifeguard, or ability to become certified within three months of hire date.

Our mission is to serve all students and the greater University community by enriching the campus experience and encouraging lifelong wellbeing. We are driven to develop leaders, foster supportive relationships, and inspire active living through recreation and wellness.

Pay Range: $53,500 - $56,500 per year; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Civil-Service

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

While our salary ranges provide a framework, it is important to note that most of the
time, the initial pay may not reach the maximum of the range. This approach ensures
that compensation reflects the value and unique contributions of each candidate while
maintaining equity within our organization. As part of our commitment to fair and
equitable compensation, please be aware that the salary offered to incoming candidates
will be based on their individual credentials and experience.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

Priority Deadline Note: The application review will begin on 7/31/26

Please include the following required application materials:

• Resume

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by Forbes as a Best Employer for Company Culture (2026), Best Employer for Women (2023), and Best Employer by State (2022-2026). In 2026, we also received Culture Excellence & Industry Awards recognition for employee appreciation and work-life flexibility.