Business Operations Coordinator

Associate's degree or equivalent

• Serve as the first point of contact for employees and UGA Accounts Payable liaison for all transactions at the Odum School.
• Collect documentation and information needed to submit payment requests.
• Submit and monitor the payment status of all payment requests and communicate payment statuses to original requestors/end users.
• Work to resolve any revisions or budget errors that arise from transactions in the approval workflow.
• Assist with ensuring documentation is sufficient, including non-employee compensation file, business entertainment form, distribution form and attached as required to all applicable transactions.
• Send information for new supplier creation and technical support on setup issues.
• Assist planning committees for programs and events with payments processing.
• Ensure that all applicable payment policies and procedures are followed, and that transactions are processed in a timely manner.
• Advise any ongoing issues, workload adjustments needed, and solutions with team members to ensure timely payments.

• Serve as the first point of contact for employees and UGA Accounts Payable liaison for all transactions at the Odum School.
• Review and approve travel authorizations and expense reports on behalf of the Odum School of Ecology.
• Ensure state travel policy is followed with all reimbursements and clear, sufficient documentation is attached for all transactions.
• Work to resolve any revisions or budget errors that arise from transactions in the approval workflow.
• Advise any ongoing issues, workload adjustments needed, and solutions with team members to ensure timely payments.

• Serve as the first point of contact for employees and UGA Procurement liaison for all purchases at the Odum School.
• Create and/or review assigned carts in UGAMart; add/verify financial/chartstring information to carts; submit carts for approval and monitor the status of all orders submitted.
• For non-catalog orders, when items are received, ensure receipt is added and Procurement is notified of payment.
• Work to resolve any revisions or budget errors that arise from transactions in the approval workflow.
• Review purchasing needs and make informed recommendations to end-users regarding appropriate purchasing methods.
• Manage the procurement reporting for the unit and follow up on outstanding purchase orders to aid in successful receipt and closing of order.

• Serve as an initiator of foundation system supplier invoice requests and expense reports.
• Request or add suppliers as needed with appropriate W9 or other identifying materials.
• Work to resolve any revisions or budget errors that arise from transactions in theapproval workflow.
• Advise any ongoing issues, workload adjustments needed, and solutions with team members to ensure timely payments.

• Stay informed of changes in UGA/USG policies and procedures and provide guidance to employees.
• Attend various meetings such as Team, Staff, School, and University as an Ecology Business Team representative.
• Attend USG/UGA Learning and Development courses and various webinars, trainings and conferences as needed for skill and professional development.
• Regularly attend OneSource Status Calls, webinars, and trainings.
• Serve as the BSAG Reporting Liaison for the unit.
• Contribute to training sessions for faculty and staff and host trainings on an as-needed basis throughout the year.
• Collaborate and contribute to the business team for process, procedure, and protocol improvements and changes.
• Coordinate with individuals within the School providing customer service and withthe necessary central office(s) to resolve any issues.
• Crosstrain with other members of the Ecology Business Team and serve asbackup where needed and when applicable.
• For business continuity, maintain and regularly update position handbook to ensure information is current and consistent with applicable policies and procedures.
• Other duties as assigned, including, but not limited to, research for special issues and assisting with special projects as directed by the Administrative Financial Director.