Accountant ll (U) (0011)

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The incumbent in this position directly manages the Cash Management/Claims/Payment Posting unit within SIU Medicine Patient Business Services (PBS) and provides administrative oversight of similar business units on a School-wide basis. Overall responsibilities include coordinating all financial activities related to the Athena/IDX practice management billing system and the fiscal aspects of SIU Medicine.

*This position is ON SITE only*

50% Financial Operations
1) Establish, monitor and revise as appropriate, processes for Point of Service, credit cards, ACH/EFT, general ledger transfers, lock box and mail receipts.
2) Responsible for the accountability of the Point of Service program through monitoring the postings, deposits and IDX batches, then either communicate adjusting entries to IDX user/department or make adjusting entries as necessary.
3) Perform complex reconciliation activities between SIU Medicine and the School of Medicine's various accounting and reporting systems both on a daily and monthly basis. Resolve discrepancies when identified.
4) Maintain the financial integrity of the practice management billing system and the University's Administrative Information System.
5) Assist and counsel as needed on the maintenance of the comprehensive set of general and subsidiary ledgers for SIU Medicine agency accounts which include accounts receivable, accounts payable and various fund balance accounts as required by SIU Medicine and the School of Medicine.
6) Assist SIU Medicine with financial and accounting matters specific to SIU Medicine with internal and external auditors.
7) Ensures accurate posting of charges and payments for department contract accounts, internal control accounts and bad debt. Research and resolve discrepancies.
8) Monitor and oversee credit balance resolution and reconciliation of refunds
9) Ensures correspondence and eobs are scanned and indexed
10) Ensures credit balances are resolved timely and adhere to government policies and procedures related to overpayment's
25% Supervision
1) Supervision of Cash Management staff including: selecting, training, disciplining, approving absence and evaluating performance.
2) Planning, organizing, directing and managing the activities of the technical and clerical staff in the Cash Management unit.
3) Ensures staff apply and adhere to applicable policies and procedures with respect to charges corrections, write offs, and refunds.
4) Prepare production and performance reports.
5) Assist with payroll functions
20% Administration
1) Interact with SIU Medicine faculty, administrators, and staff.
2) Develop and maintain contractual relationships with third party collection services in conjunction with the Customer Service Coordinator.
3) Coordinate activities surrounding internal/external audits.
4) Act as PBS liaison for various SIU Medicine clinical departments including Compliance and various SOM departments.
5) Serve as PBS liaison for third party payers mainly surrounding receipts, credit balances and W9 inquiries, credit collection agencies, and insurance refunds.
6) Other special assignments as given by the Director of PBS.
5%
Performs other duties as required or assigned which are reasonably within the scope of the duties described above.

Credentials to be Verified by Placement Officer

1. Any one or any combination of the following, totaling three (3) years (36 months), from the categories below:
   1. Work experience and/or training in Accounting or a closely related field
   2. College course work and/or training in Accounting or a closely related field including 12 semester hours in accounting
      • 30 semester hours equals one (1) year (12 months)
      • Associate's Degree (60 semester hours) equals eighteen months (18 months)
      • 90 semester hours equals two (2) years (24 months)
      • Bachelor's Degree (120 semester hours) equals three (3) years (36 months)
2. A total of two (2) years (24 months) of experience in professional level accounting work consistent with the next lower level of this series.

Note: An advanced degree in accountancy or registration as a Certified Public Accountant may be substituted for one year of professional experience.

Knowledge, Skills & Abilities (KSA's)

1. Problem-solving (Ability to tell when something is wrong; inclination towards solving problems)
2. Organization and time management (Ability to arrange things or actions in a certain order according to a specific set of rules)
3. Math skills (Ability to choose the right mathematical methods or formulas to solve a problem and to efficiently solve mathematical problems)
4. Computer knowledge (Working knowledge of computers, computer systems, and accounting software)
5. Communication skills (Ability to relay information in speaking so others will understand and to understand what others say)
6. Teamwork (Ability to work well with others)
7. Independent decision making (Ability to exercise independent judgment)
8. Broad accounting knowledge (Up-to-date knowledge of economic and accounting principles and practices, as well as relevant laws and regulations; ability to apply accounting theory to routine accounting problems)
9. Customer service orientation (Ability to assess customer needs, meet quality standards for service, and evaluate customer satisfaction)
10. Clerical knowledge (Knowledge of word processing, managing files and records, designing forms, managing inventory, etc.)
11. Written composition (Ability to compose complex written material; knowledge of grammar and punctuation, spelling, etc.)
12. Ability to operate office accounting machines and equipment

Condition of Employment

Out of State Applicants that apply to Springfield vacancies in classifications in the occupational area of Professional, Semi-Professional, or Managerial will be subject to the following Condition of Employment: Pursuant to the State University Civil Service System, an out-of-state resident who is hired into this position must establish Illinois residency within 180 calendar days of their start date.

If you require assistance, please contact the Office of Human Resources at hrrecruitment@siumed.edu or call 217-545-0223 Monday through Friday, 8:00am-4:30pm.

The mission of Southern Illinois University School of Medicine is to optimize the health of the people of central and southern Illinois through education, patient care, research and service to the community.

The SIU School of Medicine Annual Security Report is available online at https://www.siumed.edu/police-security. This report contains policy statements and crime statistics for Southern Illinois University School of Medicine in Springfield, IL. This report is published in compliance with Federal Law titled the

"Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act."

Southern Illinois University School of Medicine is an Affirmative Action/Equal Opportunity employer who provides equal employment and educational opportunities for all qualified persons without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, protected veteran status or marital status in accordance with local, state and federal law.

Pre-employment background screenings required.