Project Manager Marketing Operations

Partnering with Aquent, a leading and beloved brand renowned for creating exceptional products that delight customers and shape trends in the personal care and home fragrance industry, is seeking a talented individual to join their dynamic marketing team. This is an incredible opportunity to contribute to a vibrant environment where innovation and customer experience are at the heart of everything they do.

Are you ready to be at the heart of bringing captivating marketing campaigns to life? This pivotal role offers you the chance to be instrumental in transforming creative visions into impactful realities, directly shaping how a beloved brand connects with millions of customers. Your organizational prowess and keen eye for detail will ensure the seamless execution of marketing projects, contributing directly to the success and timely delivery of compelling materials that resonate deeply with our audience.

What You'll Do

This role is at the heart of our marketing operations, ensuring that every campaign and project runs smoothly and efficiently. You will be a key player in coordinating projects from inception to delivery, maintaining meticulous timelines, and tracking all deliverables. Your impact will be felt across various initiatives as you:

• Coordinate the day-to-day execution of marketing projects from kickoff through successful delivery.
• Maintain project timelines, schedules, action items, and status trackers with precision.
• Partner effectively with cross-functional teams to ensure project requirements, deliverables, and approvals are completed on time.
• Facilitate project meetings, capture essential notes, and diligently track follow-up actions.
• Monitor project progress, proactively identifying scheduling conflicts, risks, or blockers for timely escalation.
• Prepare and distribute clear, concise project status updates and reporting for all stakeholders.
• Ensure all project documentation is organized, current, and compliant with established processes.
• Support resource coordination and enhance workload visibility across multiple concurrent projects.
• Assist in establishing and refining project management workflows and standards to boost efficiency.
• Partner with management on the prioritization of project requests and support.
• Coordinate the production, fulfillment, and distribution of marketing materials to support critical business initiatives and campaign execution.
• Manage production assets, inventory, and operational workflows to ensure materials are accurate, available, and delivered on schedule.
• Review production specifications and deliverables to maintain high quality, consistency, and alignment with business requirements.
• Collaborate with internal teams and external vendors to support production planning, issue resolution, and the seamless execution of marketing programs.
• Maintain comprehensive production documentation, tracking systems, and reporting to support efficient operations and continuous process improvement.
• Support day-to-day marketing operations through expert project coordination, administrative support, and the execution of production-related activities.

What You'll Bring

• 2-4 years of experience in project coordination, marketing operations, campaign execution, or a related field.
• Bachelor's degree or an equivalent combination of education and experience.
• Experience working in a corporate, marketing, retail, or agency environment.
• Strong organizational, time management, and prioritization skills, with a proven ability in project management.
• Excellent verbal and written communication skills, essential for effective stakeholder management.
• Strong attention to detail and the ability to manage multiple projects simultaneously, thriving in a fast-paced environment.
• Proficiency with Microsoft Office and industry-standard project management tools (e.g., Workfront, Asana, Smartsheet, Monday.com, Jira, or similar).
• Comfortable working in a deadline-driven environment and adept at adapting to changing priorities.
• Demonstrated ability in cross-functional collaboration and a proactive approach to identifying and implementing process improvements.

Stand Out Qualifications

• Working knowledge of Adobe Creative Suite.

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