Facilities Manager

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

The University of Georgia Center for Continuing Education & Hotel is hiring motivated, dependable, and team-orientated individuals for jobs that advance UGA's mission of Public Service and Outreach. The Georgia Center, located on campus across from Stegeman Coliseum, is the campus hub for the development and administration of non-credit professional and continuing education courses as well as home of the only on-campus hotel.

The normal work schedule for this position is Monday through Friday. However, special event coverage is required as needed, including football gamedays and other significant campus, or Georgia Center events outside M-F. 8:00AM-4:30PM
This position is classified as an essential employee and plays a role in severe weather preparedness and response activities.
The role also carries after-hours responsibilities, including oversight, management, and coordination of facility-related emergencies. Personnel assigned to the on-call rotation would report directly to this position, the position would be expected to assist with emergency response, decision-making, and resource coordination as situations arise. Holiday, weekend, and after-hours availability should be expected at times to support the continuous operation of the Georgia Center and its guests.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).

The University System of Georgia is comprised of our 25 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 08.02.18.01.02.

Additionally, USG supports Freedom of Expression as stated in Board Policy 06.05 Freedom of Expression and Academic Freedom.

Bachelor's degree in a related field or equivalent and 8 years of professional experience

Associate's degree (AA) or equivalent from two-year College or technical school and
a minimum of seven years related experience and/or trade school training. Or
equivalent combination of education and experience. Bachelor's degree (BA/BS)
from a four-year College or University preferred.
Preferred certification in one or more of the following: HVAC, electrical, mechanical,
HVAC and refrigeration systems, process controls, mechanical power transmissions,
painting, plumbing, carpentry, or engine repair. Certifications/licenses
are not required.

This position serves as the lead for the day-to-day facilities maintenance needs as well as project oversight for capital improvement projects. This position will work directly with the Georgia Center's Assistant Director of Facilities Management, in conjunction with the Office of the University Architects as well as the Facilities Management Division. Communications with internal clients, especially Hotel, Sales and Event Management, and Food & Beverage, on any facilities items that may impact the customer experience are crucial.

Fair distribution of workload along with leadership and guidance of the Facilities Maintenance team will be essential to the health of the department. Creation of a collaborative and supportive work environment allows the facilities team to grow with on-the-job skills development.

1. Management

a. Experience with management of a large facility.

b. Ability to manage multiple design/construction projects at one time.
c. Ability to lead maintenance staff, FMD tradesman, contractors, and sub-contractors.

2. Technical/Institutional Knowledge

a. Knowledge of building maintenance processes, environmental/safety regulations & best practices, compliance regulations.

b. Extensive knowledge and experience in construction and maintaining commercial buildings, understanding of the basic principles of architectural & MEP engineering drawings, cost estimating, scheduling, electrical, plumbing, HVAC (Steam, heat exchange, chill water systems, pumps, heated water: HVAC heat exchangers, DHWG), locks (Assa Abloy & Armstrong SAGE systems), basic carpentry, and other general maintenance work related to maintenance and repair of the Georgia Center along with simple construction and fabrication tasks.

c. Ability to diagnose malfunctions and defects in mechanical and similar equipment and to determine adequate corrective measures.

d. Preventive maintenance planning, schedules, in a proactive method.

e. Experience working with OUA, FMD and outside contractors.

f. Ability to make decisions related to repairs or emergency are expected in this position.

g. Knowledge of Procurement rules and regulations.

h. Computer Skills including Microsoft Office Suite, Fire Alarm Monitoring Systems, HVAC Monitoring Systems, CAD systems, etc.

3. Interpersonal Skills

a. Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable, and courteous service to customers. Ability to effectively present information.

b. Manage working relationships with contractors, engineers and others as needed.

c. Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Necessitates advanced analytical and quantitative skills.

4. Education

a. Certification in one or more of the following: HVAC, electrical, mechanical, HVAC and refrigeration systems, process controls, mechanical power transmissions, painting, plumbing, carpentry, or engine repair.

1. Lift up to 50 lbs.
2. Stand, stoop, bend, squat, crawl, forward reaching and overhead reaching while working with hands over head, kneel, and climb stairs frequently throughout a normal work shift.
3. Work in confined spaces, ceiling spaces, or up on roofs.
4. Work from a standard/extended ladder and/or scaffolding.
5. Have good finger and hand dexterity.
6. Adaptive to working outdoors in all weather conditions while making good judgment to avoid slips, trips, falls and exposure to temperature changes.
7. Stand for periods of time at work station or grounds area to perform needed tasks.
8. Driving as needed to complete tasks.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Work with OUA, FMD, and GC Facilities Management on Facilities Maintenance & Capital Project Planning & Implementation

1. Attend Planning and Construction meetings & provide input for establishing and maintaining the long term interests of building functions & maintenance.
2. Review Construction Documents
3. Assist Contractor, Superintendent, and Sub-Contractors during capital project renovations. Esp. in identification of utility modification and implementation.

Manage/Supervise Facilities Maintenance team

1. Supervise Maintenance Foreman & Workers
2. Provide Leadership
3. Oversee Kaba Timecards & Scheduling of GC Maintenance Foreman

Provide Maintenance team with direction on proper planning and procedures on repairs and maintenance. Verify & evaluate repairs upon completion

1. Oversee Electrical, Plumbing, HVAC, Door Hardware/Locks, Carpentry, & other trade repairs
2. Review/Assign work order responsibilities and verify proper repairs of work order items.

Perform trade work & assist in the acquisition and supervision of trades for building maintenance. Inspect and evaluate building utilities, equipment, and infrastructure to determine necessary repairs and maintenance

1. Review/Assign/Monitor/Evaluate trade work related to in-house construction items.
2. Trade work abilities includes minor: electrical, plumbing, HVAC, painting, carpentry, roofing repairs, hardware installation, and basic masonry skills.
3. Identify projects that need outside assistance from FMD or non- UGA trades for completion of more complex repairs and perform regular monitoring of building infrastructure.
4. Notify Facilities Management, of FMD work orders, necessary for repairs and/or replacement.
5. Investigate and repair, or recommend methods of repairs, for issues that arise.

Purchase and maintain adequate supplies and materials for general building repairs and in-house renovation projects.

1. Purchase and acquisition of materials and supplies.
2. Create Accounts Payable documentation and submit to Business Services Administrator.
3. Maintain copies of accounts payable documents per audit requirements.

Maintain records of building infrastructure, utilities, construction documents, and key cores

1. Assist in recording and maintaining both hard copies & digital records of building standards, renovation items, and reference materials related to Facilities Maintenance.
2. Maintain SDS Manuals, Best Practices Manuals, Diesel Tank Inspection records, Air Quality Analysis documentation, Fire Marshall approval letters, etc.