Administrative Assistant

Description

This role enables leaders and teams to operate efficiently by providing reliable administrative, scheduling, communication, and coordination support. The position organizes information, anticipates routine needs, and helps ensure meetings, travel, expenses, records, and department activities are completed accurately and on time. Through responsive service and sound judgment, this role strengthens operational consistency and the experience of employees, members, vendors, and other stakeholders.

Here's what you can expect from the job and what you need to be successful:

What You'll Do :

Essential Functions:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinate calendars, meetings, appointments, and related logistics to improve leader and team effectiveness and ensure commitments are well organized.
• Prepare, edit, format, and distribute correspondence, reports, presentations, agendas, and other materials with a high degree of accuracy and professionalism.
• Coordinate business travel and itineraries in alignment with established travel and expense guidelines; communicate changes and maintain supporting documentation.
• Reconcile, validate, and process expense reports and corporate credit card activity accurately and within required timelines.
• Support department projects and recurring business activities by tracking action items, gathering information, maintaining schedules, and following through on assigned deliverables.
• Maintain organized electronic and physical records, including confidential documents, reports, and department resources, in accordance with retention and information-handling requirements.
• Monitor and route incoming correspondence and requests, respond to routine inquiries, and escalate time-sensitive or complex matters to the appropriate party.

Essential Skills:

Qualifications & Skills:

• Required Education: Bachelor's degree in a field relevant to the role, or four additional years of relevant experience in lieu of a degree
• Required Experience: 2 - 4 years of relevant administrative, office coordination, or business support experience
• Typically receives general instructions on routine work. Works independently on most tasks but is occasionally directed. Accountable for assigned tasks and projects.
• Proficiency with Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Strong organization, time management, and prioritization skills with the ability to coordinate multiple deadlines and shifting needs.
  Effective written and verbal communication skills, including business grammar, proofreading, editing, and document formatting.
• Demonstrated attention to detail and ability to produce accurate, professional work with limited oversight.

Location:

Chelmsford, MA - FULLY ONSITE

Target Compensation:

$74,000 - $89,000 / year + annual bonus

Schedule:

Monday - Friday 8am -5pm

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