Master Data Accounting Clerk

Position Type: Full Time (40+)

Pay Type: Hourly

Seasonal Work: No

Virginia Paving Benefits:

• Company Paid Basic Life Insurance
• Company Paid Long Term Disability Policy
• Company Paid Vacation & Holiday Pay
• Company Paid Parental Leave
• Company Paid Maternity Leave
• Company Paid Employee/Family Assistance Program (EAP)
• Voluntary Medical & Vision Insurance
• Voluntary Dental Insurance
• Voluntary Short Term Disability
• Voluntary Supplemental Term Life
• Voluntary Accident, Legal, Hospital, Critical Illness Policies
• 401(k) Plan w/Employer Match
• Annual Company Stock Purchase Opportunities
• Discount Partnerships: Verizon, Ford, Perkspot
• Health and Wellness Benefits, including Monthly Gym/Fitness Incentives

General Description

General Description. The Master Data Clerk is responsible for creating and maintaining accurate customer and vendor master data, validating required documentation and approvals, resolving data discrepancies, and supporting compliance with established internal controls.

Key Duties and Responsibilities

• Create and maintain accurate customer and vendor master data records.
• Review master data requests for completeness, accuracy, and required approvals.
• Process customer credit applications and maintain supporting documentation.
• Verify vendor banking information by phone before establishing or updating ACH payment details.
• Validate tax documentation, including W-9 forms, to support weekly payment processing.
• Monitor data quality, identify duplicate or incomplete records, and resolve discrepancies.
• Maintain organized records and follow company procedures for data security and internal controls.
• Respond to customer and vendor inquiries and track requests through completion.
• Prepare recurring master data reports and assist with audits and special projects as assigned.

Authorities: The Master Data Clerk is authorized to perform assigned duties independently within established policies and procedures. The employee must consult the Accounting Manager before proceeding when:

• A request or situation falls outside standard procedures or established approval limits.
• A problem, discrepancy, or control concern cannot be resolved through normal processes.
• A situation involves threatened or potential litigation.
• A matter may materially affect the Company's financial, legal, regulatory, or reputational interests.
• A reporting requirement to a regulatory authority may not be met.

Skills/Attributes/Knowledge

• Strong attention to detail and commitment to maintaining complete and accurate master data.
• Proficiency in Microsoft Excel and the ability to learn and use enterprise systems such as SAP.
• Understanding of customer and vendor account setup, data validation, documentation, and internal controls.
• Ability to analyze information, identify discrepancies, and resolve routine data issues.
• Clear written and verbal communication skills for working effectively with managers, employees, customers, and vendors.
• Ability to prioritize a high volume of requests, meet deadlines, and maintain confidentiality.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each Key Duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and Experience.

• A bachelor's degree in accounting, finance, business administration, or a related field is required.
• Experience using SAP or a comparable enterprise resource planning system is preferred but not required.
• At least two years of experience in an office environment performing master data, accounting support, or related administrative duties

Physical Demands. The following physical demands are representative of those that must be met by a Master Data Clerk to successfully perform the essential functions of this job.

• Frequent ability to sit for prolonged periods of time;
• Frequent ability to talk and hear, both in person and by telephone;
• Frequent ability to operate standard office equipment, using hand and arm dexterity;
• Frequent vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus.
• Infrequent ability to navigate through office environment, including periodic use of stairs and/or elevator, as needed;
• Infrequent ability to lift general office documents and materials, up to 10 pounds;

Work Environment. The work environment characteristics described below are representative of those that an Accounting Clerk encounters while performing the essential responsibilities and duties of this job.

• Work is performed predominately indoors, in controlled climate environment.

Demonstrates Safety 1st

It is important for members of our team to be actively involved in their own safety, while being considerate of fellow employees.

• Assess work environment for possible hazards and makes sure training is adequate to the task.
• Has proper personal protective equipment and tools, uses them appropriately for the given task.
• Speaks up if seeing an unsafe act
• Identifies and turns in near miss reports
• Asks for help, when needed, to perform tasks safely.
• Considers if there is a safer way to perform work and communicates.

Virginia Paving Company is a leading asphalt pavement producer and paving contractor for the state of Virginia. We are proud to have worked on many of the projects that have helped shape the footprint of Northern Virginia, the Stafford County/Fredericksburg area, and Hampton Roads, Virginia. Our teams successfully complete hundreds of paving contracts every year for projects ranging from public roadways and interstates, to commercial parking areas, to government and military facilities. In every case, we do so safely and efficiently, using quality material produced in-house at one of our seven state-of-the-art facilities.

We support a Drug-Free Workplace.

EOE AA M/F/Vet/Disability are encouraged to apply.