Human Resources Coordinator

Georgia Tech prides itself on its technological resources, collaborations, high-quality student body, and its commitment to building an outstanding and diverse community of learning, discovery, and creation. We strongly encourage applicants whose values align with our institutional values, as outlined in our strategic plan. These values include academic excellence, diversity of thought and experience, inquiry and innovation, collaboration and community, and ethical behavior and stewardship. Georgia Tech has policies to promote a healthy work-life balance and is aware that attracting faculty may require meeting the needs of two careers.

About Georgia Tech

Georgia Tech is a top-ranked public research university situated in the heart of Atlanta, a diverse and vibrant city with numerous economic and cultural strengths. The Institute serves more than 45,000 students through top-ranked undergraduate, graduate, and executive programs in engineering, computing, science, business, design, and liberal arts. Georgia Tech's faculty attracted more than $1.4 billion in research awards this past year in fields ranging from biomedical technology to artificial intelligence, energy, sustainability, semiconductors, neuroscience, and national security. Georgia Tech ranks among the nation's top 20 universities for research and development spending and No. 1 among institutions without a medical school.

Georgia Tech's Mission and Values

Georgia Tech's mission is to develop leaders who advance technology and improve the human condition. The Institute has nine key values that are foundational to everything we do:

1. Students are our top priority.

2. We strive for excellence.

3. We thrive on diversity.

4. We celebrate collaboration.

5. We champion innovation.

6. We safeguard freedom of inquiry and expression.

7. We nurture the wellbeing of our community.

8. We act ethically.

9. We are responsible stewards.

Over the next decade, Georgia Tech will become an example of inclusive innovation, a leading technological research university of unmatched scale, relentlessly committed to serving the public good; breaking new ground in addressing the biggest local, national, and global challenges and opportunities of our time; making technology broadly accessible; and developing exceptional, principled leaders from all backgrounds ready to produce novel ideas and create solutions with real human impact.

College of Design degrees focus on the intersection between technology and the ways people engage with the world. Our classes regularly dig into the science and engineering behind what is traditionally considered art. We emphasize human experiences, from products and soundscapes, to living in buildings and cities.

Our approach to design education is unique for a design school as a Georgia Tech college, we naturally associate technology and research with our work. We use design thinking to develop new technologies, anticipate the future of buildings and environments, and change the way people experience art, everyday objects, and their immediate surroundings.

The Human Resource Coordinator will perform administrative tasks and provide services to support the effective operations of the organization's HR department.

Provide HR support focused on faculty operations, including transactional processing, visa compliance, and data management. Support faculty recruitment, hiring, and onboarding; coordinate HR documentation and employment processes; assist with leave and accommodation tracking; and serve as a resource to faculty, administrators, and stakeholders on HR procedures.

Job Duty 1 -
Review and coordinate process of hiring requests from unit management.

Job Duty 2 -
Coordinate activities associated with employee on-boarding and orientation; May assist with recruitment efforts and selection process.

Job Duty 3 -
Respond to inquiries regarding Institute and departmental HR policies and procedures; make referrals when appropriate.

Job Duty 4 -
Review and recommend revision to unit level HR processes as appropriate.

Job Duty 5 -
Maintain employees' record maintenance and transactions including salary, job, termination and other related changes.

Job Duty 6 -
Gather and coordinate dissemination of information regarding new or revised HR related policies and procedures within unit.

Job Duty 7 -
Initiate and/or process HR-related documentation (hiring packages, posting requests, schedules and reports, etc.)

Job Duty 8 -
Serve as a unit-level contact for HR-related processes and procedures.

Job Duty 9 -
Perform other job-related duties as assigned.

Job Specific Responsibilities:

Assist with recruitment, hiring, and onboarding for part-time, temporary, and visiting faculty, including preparing and reviewing hiring documentation and coordinating onboarding activities.

Serve as liaison between the College and institutional partners on faculty visa sponsorship and immigration-related HR processes.

Track and maintain documentation for FMLA and non-FMLA leaves, educational leaves, and approved workplace accommodations.

Compile and review HR data and metrics to support reporting and analytics.

Maintain accurate, confidential HR records, electronic files, and tracking tools, spreadsheets, and databases for faculty appointments, transactions, leaves, and other HR activities; conduct routine file audits for accuracy, completeness, and compliance.

Provide general administrative and operational support for HR initiatives and special projects.

Educational Requirements
Associate's Degree in related discipline or equivalent combination of education and experience.

Required Experience
Three or more years of relevant experience.

Preferred Educational Qualifications
Bachelor's Degree in related discipline or equivalent.

Preferred Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field.

• Prior university or higher education experience is a plus.

• Previous experience supporting HR operations, preferably involving recruitment, hiring, onboarding, employee records, HR transactions, or faculty/personnel administration.

• HR certification such as SHRM-CP or PHR is a plus.

Salary Range: $23.70 - $34.22 / Grade G05

Preferred KSAs:

• Knowledge of HR practices and processes in higher education.
• Knowledge of faculty employment processes, including appointments, onboarding, leaves, and employment documentation.
• Familiarity with immigration/visa-related HR coordination and ability to work effectively with institutional immigration partners.
• Experience maintaining and analyzing HR data using Excel, databases, or HR reporting tools.
• Ability to manage high-volume, detail-oriented HR transactions with accuracy and confidentiality.
• Process-improvement mindset with the ability to identify opportunities for greater efficiency and consistency

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. The Institute is committed to maintaining a fair and respectful environment for all. To that end, and in accordance with federal and state law, Board of Regents policy, and Institute policy, Georgia Tech provides equal opportunity to all faculty, staff, students, and all other members of the Georgia Tech community, including applicants for admission and/or employment, contractors, volunteers, and participants in institutional programs, activities, or services. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities.

Equal opportunity and decisions based on merit are fundamental values of the University System of Georgia ("USG") and Georgia Tech. Georgia Tech prohibits discrimination, including discriminatory harassment, on the basis of an individual's race, ethnicity, ancestry, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions. Further, Georgia Tech prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract.

This is not a supervisory position.
This position does not have any financial responsibilities.
This position will not be required to drive.
This role is not considered a position of trust.
This position does not require a purchasing card (P-Card).
This position will not travel
This position does not require security clearance.

Job Grade:

Successful candidate must be able to pass a background check. Please visit https://usg.policystat.com/policy/19298143/latest/