Administrative Associate - Jekyll Island

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Schedule may vary based on the needs of the center

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High school diploma or equivalent

This is a highly responsible position performing administrative support functions for Camp Jekyll and 4-H Tidelands Nature Center, on Jekyll Island GA. Responsibilities include support of the overall 4-H mission with a focus on the Georgia 4-H Environmental Education and Summer Camp programs. This position will be an individual who has a clear ability to work independently without immediate, daily supervision. This position will be the face of Camp Jekyll greeting guests and providing support and information.

http://www.jekyll4h.org/

Considerable knowledge of office practices, procedures, systems, and equipment.
- Ability to maintain administrative, fiscal and guest records and to prepare reports and answer questions from such records.
- Ability to establish and maintain effective working relationships with officials, employees, students and associates and to effectively convey information.
- Extensive knowledge of computer software including Windows, Word, Outlook, Excel, Adobe Acrobat, and website maintenance software.
- Enjoy working and interacting with the public, school teachers, vendors, center volunteers and University personnel as well as target youth audience
- Ability to understand and answer questions about Camp Jekyll's core programs (Georgia 4-H Environmental Education and Summer Camp Programs)

Sitting at a desk for extended periods of time and help with light lifting, as needed. Driving.

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Maintains fiscal records using a web-based computer program, prepares payment requests, prepares requisitions in UGAmart, maintain paper folders for vendor records, receives and deposits monies and prepares fiscal reports. Coordinates weekly user fee bank deposits and reconciles deposit spreadsheet. Assist in operation of Camp Jekyll Canteen with depositing monies and reconciling change fund.

Handles and maintains all paperwork pertaining to personnel (hiring, termination, separation, transfer, etc.). Assist with payroll time keeping records and prepares correspondence, maintains records and files, and prepares reports and other general office duties. Assist specialist with volunteer management.

Helps coordinate, gather, and organize reservation information into Camp Jekyll computer reservation system to generate contracts, maintains paper folders for different user groups, and communicates directly with user groups as needed.

Serves as first contact person for Camp Jekyll by receiving deliveries, answering phones, and greeting customers and guests and answering their questions as needed.

Uses software to maintain 4-H Center websites. Will attend annual Georgia 4-H State Staff Advance Training. Performs other Camp Jekyll support work as needed.