Administrative Specialist II - Perimeter College, Newton Campus

Administrative Specialist II

Online Instruction

Perimeter College, Newton Campus

Georgia State University

Introduction

For more than 60 years, Perimeter College has been a gateway to higher education for the Atlanta region and beyond. On five campuses and online, students take advantage of our support and small classes to build a solid academic foundation that enables them to reach their goals. Perimeter College-Georgia State University is dedicated to providing high-quality, accessible, and affordable education through learner-centered and innovative educational approaches that prepare students for professional careers and lifelong learning. We strive to create an environment that fosters collaboration, innovation, and academic excellence.

The Online Instruction Department is seeking (1) dedicated and experienced Administrative Specialist II

WHAT MAKES PERIMETER COLLEGE A GREAT PLACE?

* Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.

* A knowledge-sharing organization that works collaboratively with diverse partners.

* Professional development opportunities and mentorship

* A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

The essential duties and responsibilities of the Administrative Specialist II are the following:

* Serve as a liaison to the assistant dean on all communications and correspondence with various colleges, offices and departments and first point of contact for the assistant dean's front office functions. Provide administrative support to the Assistant Dean's office and associated functional team, including but not limited to drafting memos, emails, presentations, reports, newsletter, answering the telephone, providing referral and navigation assistance to various university offices, copying, filing, retrieving information, preparing agendas, records minutes, accreditation support, drop-off point for packages, maintaining contact list, print fund, and swipe card access requests and other administrative duties as designated by the assistant/associate dean/director.

* Oversee travel arrangements and payment processing for travel expenses (e.g., travel/room/meal reservations and accommodations on behalf of the assistant/associate dean/director, as well as group travel arrangements for faculty and student groups when directly related to the office's mission).

* Support assistant dean with developing, administering, and advising on policies, processes (e.g., workflows) and procedures. Research and gather material information related to the management of special projects as assigned. Coordinate across multiple departments or campuses to manage special projects and resolve issues for faculty, staff, alumni, students, or external entities that require the assistant/associate dean/director's attention.

* Manage and coordinate daily activities and administrative affairs (e.g., schedules, meeting space, meeting minutes, reports, office supplies) on behalf of the office.

* Manage and coordinate college-wide or campus-wide activities, functions, or special events on behalf of the college and related to the office's mission. Assist with emergency coordination for the office and occasionally participate in emergency preparedness meetings and activities and campus planning as directed by the Dean's Office. Schedule and reserve meeting rooms, audiovisual equipment and other communications media for all office staff. Coordinate college-wide space reservations with PC Facilities.

• Leverage technology/systems to support data management for various university processes (e.g., Interfolio, Argos, DegreeWorks, iPort, BANNER, Salesforce) or functional responsibilities of the assistant/associate dean's office. Assist with support of the department/office website (e.g., collecting information/content, reviewing pages) and reporting updates and corrections to PR MARCOM.

* Recruit, interview, hire, and/or train departmental or peer administrative staff.

* Supervise departmental student assistants (e.g., managing office schedules, assigning routine clerical tasks, errands, onboarding and time approvals).

Minimum Requirements:

* Bachelor's degree plus two years of administrative or related experience.

* High school diploma/GED plus six years of administrative experience, where specified.

* A combination of education and related experience may be accepted.

Preferred Hiring Qualifications:

Knowledge of computer equipment, word processing, spreadsheets, databases, software, office policies and procedures, Business English, spelling, grammar, and event/program planning. Strong time management, organizational, oral, interpersonal, and written communication skills. Ability to supervise others.

Special Instructions:

To be fully considered for this position all candidates must submit the following at the time of submission:

* A complete and accurate GSU application

* Resume

* Cover Letter

* Three professional references