Office Administrator

W.C Bradley Co. Real Estate is seeking an organized, proactive Office Administrator to serve as the operational backbone of our office. This role keeps day-to-day office operations running smoothly while also supporting the broader real estate team with lease administration, construction budget tracking, and leasing and marketing coordination. The ideal candidate thrives in a fast-paced, constantly evolving environment, juggles competing priorities with ease, and brings a genuine interest in commercial real estate.

Office Management

• Serve as the first point of contact for the office; greet guests and visitors professionally.
• Manage the main line - answer, screen, and route incoming calls.
• Maintain office supplies, equipment, and vendor relationships to keep operations running smoothly.
• Keep common areas, conference rooms, and reception presentable and functional.

Events & Culture

• Plan and coordinate company meetings, birthdays, and other internal events.
• Coordinate logistics for offsites, holiday events, and client-facing gatherings as needed.

Executive & Travel Support

• Manage travel arrangements for senior team members (flights, hotels, itineraries)
• Process and track senior team expense reports and reimbursements.

Lease Administration

• Assist with lease administration tasks, including tracking key dates, filing, and maintaining lease records.
• Support the team in organizing lease documentation and correspondence.

Construction & Budgeting

• Assist with construction budgeting and reconciliation, including tracking invoices, draws, and budget-to-actual reporting.
• Help maintain accurate records for construction and capital projects.

Leasing & Marketing Support

• Assist leasing agents with administrative tasks as needed (scheduling, document prep, correspondence)
• Support the marketing team with materials, coordination, and other tasks as needed.

General

• Manage multiple concurrent tasks and shifting priorities in a fast-paced, constantly changing environment.
• Take on additional administrative responsibilities as the role and business needs evolve.
• Other duties as deemed necessary.

• Associates degree with an interest in commercial real estate Preferred.
• 1-3 years of experience in an office administration role

• Strong organizational skills with high attention to detail
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Excellent written and verbal communication skills
• Comfortable handling confidential information with discretion
• Prior exposure to real estate, property management, or construction is a plus but not required.

• Sedentary work with occasional standing, walking, and light lifting (up to 10 lbs.).
• Requires frequent use of hands/fingers, occasional bending/stooping, and reaching at or below shoulder level.
• Must be able to see and hear clearly to perform duties