New

Operations Administrative Assistant

Omni Hotels & Resorts
35.68-35.68
United States, Massachusetts, Boston
450 Summer Street (Show on map)
Nov 09, 2026
Omni Boston Hotel at the Seaport DON'T JUST FOLLOW TRENDS. SET THEM AT THE OMNI BOSTON HOTEL AT THE SEAPORT We don't do cookie-cutter. At Omni, we look for individuals who bring fresh perspectives, bold ideas, and their authentic selves to the team every single day. You won't be asked to conform-you'll be encouraged to stand out. While we celebrate individual artistry, however, we win as a team. Our shared mission depends on trust, collaboration, and a dedication to uplifting the entire Omni family. Grab the reins and help design the future of the Seaport's most vibrant destination. For us, creativity isn't a department - it's a mindset. It's woven into everything we do and embodied by everyone who walks through our doors. Performance realities will always exist, but we view those constraints as a creative challenge to push past, never a limit. The Omni Boston Hotel at the Seaport is a AAA Four Diamond destination located in the heart of the bustling Seaport District. The property boasts 1,054 beautifully appointed guest rooms (including 52 suites), seven unique dining experiences, a scenic rooftop pool, the luxury Breve Spa, and over 100,000 square feet of state-of-the-art event space. Bring your passion to a team voted one of the "Best Places to Work" by the Boston Business Journal! JOB PURPOSE: Grab the reins and help shape the future of the Seaport's best kept secret! Creativity must infuse everything we do, and everyone in the Hotel. Performance realities will always exist, but we use these constraints to push, not limit, our creativity. The Operations Administrative Assistant is responsible for supporting executive calendar management, tracking ongoing operational projects, and coordinating daily activities across the Executive, Rooms, and Food & Beverage departments. This role is critical to ensuring the efficiency, organization, and productivity of the hotel's key operational departments. This individual will also play an important role in supporting the Executive Team's efforts to proactively communicate with all ownership partners. Strong organizational skills, attention to detail, and consistent follow-through are critical to success in this role. Hourly rate for this position: $35.68. ESSENTIAL JOB FUNCTIONS * Support executive calendar management, including scheduling and coordination of meetings. * Support the Executive Team's efforts to proactively communicate with all ownership partners. * Track operational team projects, commitments, and adherence to Omni standards, ensuring timely follow-up and communication. * Actively support daily Guest Engagement Meetings, ensuring notes are taken, distributed, and action items tracked following each meeting. * Actively support monthly Issue Prevention Meetings, ensuring notes are taken, distributed, and action items tracked following each meeting. * Fulfill general office duties, including typing, filing, answering phones, and other administrative tasks such as expense reports * Assume additional administrative responsibilities as operational needs evolve. * Follow established office workflow procedures to ensure maximum efficiency. * Support the Executive Team's efforts to elevate the VIP experience for key guests. * Greet and assist visitors upon arrival at the office, including helping address guest concerns or issues when appropriate. QUALIFICATIONS: * Strong organizational skills are critical to success in this role. * Must be able to multitask, stay organized, and prioritize responsibilities in a fast-paced environment. * Strong computer skills are required. * Hotel experience is preferred. * Prior experience as an office coordinator or in a similar administrative role is preferred. * Customer service experience is preferred. * Proficiency in Microsoft Office and other office software is required. * Working knowledge of standard office equipment. * Excellent communication and interpersonal skills. * Must be reliable and consistently demonstrate patience and professionalism. * Must live within 50 miles of the hotel. * College degree or equivalent experience is strongly preferred. ENVIRONMENT & PHYSICAL REQUIREMENTS * Interior and exterior of hotel, and areas with exposure to steam, humidity and extreme temperature. * The ability to stand/walk for extended periods of time. * The ability to bend, reach and lift materials of moderate weight. * Exposure to hazardous cleaning chemicals. Omni Hotels & Resorts is an equal opportunity/AA/Disability/Veteran employer. The EEO is the Law poster is available using the following link: EEOC is the Law Poster. Omni Hotels & Resorts does not discriminate on the basis of any protected category with respect to the payment of wages. If you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email to: applicationassistance@omnihotels.com.