Associate Executive Projects

Join a Leader in Home Healthcare

At Rotech Healthcare Inc., we're more than a medical equipment provider-we're a trusted partner in patient care. As a national leader inventilators, oxygen therapy, sleep apnea treatment, wound care, diabetic solutions, and other home medical equipment, we empower patients to manage their health from the comfort of home.

With hundreds of locations across 45 states, our team delivershigh-quality products,exceptional service, andcompassionate supportthat helps patients live more comfortably, independently, and actively. Whether you're a clinician, technician, or healthcare administrator, your work at Rotech directly improves lives.

Explore more about our mission and services at Rotech.com.

Job Summary

We are seeking a dedicated Associate Executive Projects to join our team.The Associate, Executive Projects provides high-level coordination and support for strategic initiatives, executive projects, communications, and business operations. This role serves as a trusted partner to executive leadership in executing organizational priorities, managing cross-functional projects, supporting new business initiatives, coordinating grant activities, and developing executive-level materials and presentations. The ideal candidate is highly organized, detail-oriented, resourceful, and comfortable working in a fast-paced environment where priorities may shift. This individual must be capable of managing multiple projects simultaneously while maintaining professionalism, confidentiality, sound judgment, and a strong customer-focused mindset.

Essential Job Duties and Responsibilities

(Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.)

• Coordinate and support executive-level projects from initiation through completion.
• Track project milestones, action items, deadlines, deliverables, and reporting requirements.
• Prepare agendas, meeting materials, status updates, presentations, and executive reports.
• Follow up with internal departments, vendors, and business partners to ensure timely project execution.
• Maintain project documentation, records, and executive reporting materials.
• Identify and escalate project risks, delays, or issues as appropriate.
• Develop executive summaries, strategy documents, and planning materials for leadership review.
• Support the implementation and follow-through of organizational initiatives and priorities.

• Communicate professionally with internal departments, vendors, business partners, customers, and prospective customers.
• Draft, edit, proofread, and distribute professional correspondence, reports, presentations, and business communications.
• Conduct customer outreach and follow-up activities as needed to support project initiatives.
• Coordinate communications across departments to facilitate successful project execution.
• Maintain professionalism, discretion, and confidentiality in all written and verbal communications.
• Represent executive leadership professionally in interactions with internal and external stakeholders.

• Participate in the evaluation, testing, and launch of new business initiatives, products, and services.
• Support pilot programs and early-stage business development efforts, including customer outreach and engagement activities when required.
• Gather customer feedback and provide insights to support process improvement and operational integration.
• Coordinate efforts among sales, marketing, operations, and executive leadership throughout pilot and implementation activities.
• Track performance metrics, customer interactions, and project outcomes during testing and evaluation phases.
• Assist in developing recommendations, workflows, documentation, and implementation strategies.
• Demonstrate flexibility and willingness to assume hands-on responsibilities during startup and testing phases of new initiatives.

• Coordinate grant-related activities across multiple stakeholders.
• Organize timelines, documentation, submission requirements, and reporting obligations.
• Coordinate information gathering from internal departments and external partners.
• Monitor deadlines and ensure timely completion of grant-related activities.
• Assist leadership in identifying grant opportunities and supporting documentation requirements.
• Maintain grant records, submissions, reporting documentation, and related files.

• Assist with special projects, executive initiatives, and business development activities.
• Develop presentations, reports, communications, marketing materials, and other business documents.
• Research vendors, products, services, market trends, and strategic opportunities.
• Coordinate project timelines and deliverables to support successful execution.
• Assist in transforming executive concepts and ideas into actionable plans and completed projects.
• Support development of executive presentations and leadership-level materials.

• Maintain spreadsheets, databases, project trackers, and reporting systems.
• Compile, analyze, and organize information for executive and leadership reporting.
• Organize and maintain electronic and physical records.
• Complete required filings, documentation, and recordkeeping activities.
• Verify data accuracy and audit information for completeness.
• Support document management and workflow processes.
• Generate reports and summaries to support business decision-making.

Travel

• None

Employment is contingent on

• Background check (company-wide). Results will not be used automatically to disqualify individuals. Instead, the Company will conduct an individualized assessment that considers the duties of the position, the nature and timing of the offense, and any evidence of rehabilitation, in accordance with applicable laws.
• Drug screen (when applicable for the position)
• Compliance with healthcare facility credentialing process (when applicable for the position)
• Valid driver's license in state of residence with a clean driving record (when applicable for the position)

Required Education and/or Experience

• High school diploma or GED equivalent, required
• Experience in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools (e.g., Trello, Asana, or Monday.com), required

Preferred Education and/or Experience

• Associate's degree or Bachelor's degree in Business Administration, Communications, Marketing, Project Management, Operations Management, or a related field preferred.
• Three years of experience in project coordination, executive support, business operations, communications, administration, or a related field.
• Experience managing multiple projects and deadlines simultaneously.
• Experience working with cross-functional teams and organizational stakeholders.
• Experience supporting senior leadership or executive teams preferre
• One year of related work experience, preferred

Skills and Competencies

• Effectively communicate in English; both oral and written
• Exceptional organizational, prioritization, and time-management skills.
• Strong written, verbal, and interpersonal communication abilities.
• Ability to create executive-quality presentations, reports, and business documents.
• Strong customer service and relationship-building skills.
• Excellent problem-solving, analytical, and critical-thinking abilities.
• Ability to work independently while supporting executive leadership.
• High degree of professionalism, discretion, and confidentiality.
• Ability to adapt quickly to changing priorities and emerging business initiatives.

Machines, Equipment and Technical Abilities

• Advanced Microsoft Excel skills, including formulas, pivot tables, data analysis, reporting, and spreadsheet management.
• Strong proficiency with Microsoft 365 applications, including Outlook, Teams, SharePoint, PowerPoint, and Word.
• Experience with document management systems, records administration, and data entry.
• Experience with project management software or project tracking tools preferred.
• Email transmission and communication
• Internet navigation and research
• Office equipment; fax machine, copier, printer, phone and computer and/or tablet

Physical Demands

• Lift and carry office equipment at times
• Requires sitting, walking, standing, talking and listening
• Requires close vision to small print on computer and/or tablet and paperwork

Benefits

• Generous paid time off and paid holidays
• Overtime pay for non-exempt positions (as applicable)
• Commissionfor Account Executives
• Bonus and incentive opportunities
• Fixed and variable car reimbursement for Area Managers and Account Executives
• Car, mileage, and telephone reimbursement(as applicable)
• Employee discount and recognition programs

• Employee Assistance Program (EAP)

• 401(k), HSA, and FSA/Dependent Care FSA

• Medical, prescription, dental, and vision coverage

• Life insurance, disability, accidental death, identity protection, and legal services

• Meru Health mental health and Mercer SmartConnect Medicare programs

• Livongo Diabetes and High Blood Pressure programs

• Healthcare Bluebook and RX Savings Solutions programs

• Hepatitis B (HEPB) and TB vaccinations

Equal Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.Rotech Healthcare Inc. recruits, employs, trains, promotes, transfers, separates from employment and compensates employees without regard to membership in, association with, or perception of race, color, age, gender, gender identity, religion, creed, national origin, ancestry, citizenship, marital status, veteran status, sexual orientation, physical or mental disability, pregnancy or any other personal characteristic protected by applicable federal, state and local laws governing nondiscrimination in employment in each locality where Rotech has employees.