Senior Executive Assistant to the Chief Operating Officer

Description

*Onsite in Renton, WA.

Calling All Visionary Healthcare Leaders!

If you are a strategic visionary with a passion for transforming healthcare, this is your opportunity to make a real impact. Join us in a role where your leadership and expertise will be integral in shaping the future of healthcare delivery within our organization. Apply now and embark on a rewarding journey with us, where your contributions will help create a healthier tomorrow for all.

The Role

Join our team as a Senior Executive Assistant, where you will play a pivotal role in providing comprehensive administrative, planning, and executive support of a highly complex and confidential nature for a system executive. Your expertise will be instrumental in meeting specialized goals and contributing to our organization's vision, mission, and strategic objectives. You will support a significant leadership position, managing calendars, correspondence, meeting and agenda preparation, and other logistical matters. In this dynamic role, you will network extensively with the organization's leaders and health system stakeholders, representing the executive and the health system positively and professionally.

What You'll Do

• Strategic Planning & Execution: Independently or collaboratively develop plans to carry out assigned projects and activities, aligning with the executive's leadership style and organizational objectives. Manage travel arrangements and oversee calendar scheduling.
• Meeting Management: Facilitate and support executive meetings, ensuring the collection and preparation of agendas, dissemination of materials, and coordination of meeting records and follow-up reports.
• Office Coordination: Oversee the Office of the Executive, ensuring a logical flow for scheduling and preparation, including meetings, travel, and outside commitments.
• Communication Excellence: Coordinate writing, editing, and communications tasks, from initiating correspondence to recording minutes and preparing reports, exercising independent judgment.
• Networking & Relationship Building: Foster positive communications and relations with internal and external stakeholders, maintaining professional interactions that support the executive's objectives.
• Collaboration & Integration: Collaborate with various offices to assist in organizational integration efforts, fulfilling strategic objectives and best practices.

What You'll Bring

• Educational Background: Bachelor's Degree in English, Liberal Arts, or a related field, alongside coursework or training from a technical program in secretarial or office support services or equivalent education and experience.
• Experience: A minimum of 5 years serving as an administrative assistant for an executive, with seasoned knowledge of service support roles and responsibilities.
• Skills & Attributes:
• Personal Effectiveness: Proactive and dependable in meeting expectations, flexible in adapting to shifts in priorities with attention to detail.
• Communication & Interpersonal Skills: Strong listening, openness, and relationship-building abilities.
• Leadership & Teamwork: Inspire and motivate others, foster teamwork, and support team goals.
• Problem-Solving & Decision-Making: Identify complex issues and make sound decisions, demonstrating sensitivity to impacts.
• Customer Service: Commitment to customer satisfaction, consistently going above and beyond to meet needs.
• Technical Proficiency: Working knowledge of desktop software applications, including MS Outlook, Word, Excel, Access, and Internet Email.
• Confidentiality & Judgment: Ability to maintain confidentiality, exercise sound judgment, and make decisions based on accurate analysis.

Why Join Us?

• Impactful Role: Play a key role in advancing healthcare delivery, driving strategic initiatives that make a tangible difference.
• Professional Growth: Thrive in a supportive environment that values innovation and autonomy, allowing your ideas to flourish.
• Collaborative Culture: Work alongside passionate professionals committed to excellence and transformative change.
• Dynamic Environment: Embrace the excitement of a fast-paced, evolving industry where challenges are met with creativity and resolve.

Are You Ready to Elevate Executive Support?

If you're a professional with exceptional organizational and leadership skills, we invite you to apply! Join our team and contribute to shaping a successful future for our organization.

About Providence

At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.

Requsition ID: 359491

Company: Providence Jobs

Job Category: Administrative Support

Job Function: Administration

Job Schedule: Full time

Job Shift: Day

Career Track: Admin Support

Department: 4007 SS OPS MGMT 1

Address: WA Renton 1801 Lind Ave SW

Work Location: Providence Valley Office Park-Renton

Workplace Type: On-site

Pay Range: $35.06 - $54.43

The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.