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Documentation Control Specialist

IEA Management Services, Inc.
life insurance, 401(k)
United States, Indiana, Indianapolis
6325 Digital Way (Show on map)
Dec 18, 2024
Summary For us, "family" doesn't describe our size or capabilities, rather it's a way of doing business. It means we put people first. From our committed and dynamic safety culture, to the way we treat our employees and clients, to how we interact with project stakeholders on a daily basis, our focus on people allows us to achieve our goal of doing a good job, and doing it with integrity. We offer a comprehensive benefits package to include: Competitive Compensation Health Insurance Vision & Dental Health Savings Account Flexible Spending Accounts Short- and Long-Term Disability Life Insurance 401(k) Position Responsibilities The primary responsibility of the Document Controller is documentation management in the sourcing team. A candidate for this role must have a fair understanding of engineering and construction industry of different functionalities within the industry, such as engineering, bidding, procurement, and construction. The Document Controller will manage the intake of construction documentation; review documentation; organize documentation to the correct storage locations; and update stakeholders with progress of documentation process. This role reports to the sourcing manager - Supply Chain, however, will work closely with business development and estimating team, engineering team and multiple Operations Teams. Set up supply chain folder on documentation software, such as Sharepoint Set up projects on estimating software, such as Smartbid Incoming quotes: Store quotes in the right locations, inform estimators the receipt of quotes, manage quotes in estimating software Document control for Sourcing team on Sharepoint. Assist with bid progress tracking: keep track of vendors who have accepted/declined and mark on Smartbid/bid tracker, follow up with people who have not responded, keep track of questions coming in on current bids. Enforce document coherence and consistency in project life cycle and across different departments. Maintain confidentiality around sensitive documentation. Develop documentation management procedures so that they are standardized and conduct audits to ensure processes are being followed. Other duties and responsibilities as assigned. Education Associate Degree Bachelors Degree Position Requirements Must be authorized to work in the United States now and in the future Associate and/or Bachelor's Degree in Engineering, Construction Management, OR 2+ years of related of document management experience on construction projects in lieu of a degree. Awareness of electrical, civil, and other relevant disciplines Knowledge of the scope and construction life cycle sequencing of project schedules. Experience with managing documents in various types of office software including Microsoft Office Suite (Outlook, Excel, Word, SharePoint). Experience working with collaborative management systems. Training on the job, compliance and safety Equal Opportunity Statement IEA, and our family of companies, is an Equal Opportunity / Affirmative Action employer. We consider all qualified applicants for all positions without regard to race, color, religion, gender, national origin, age, disability or any other legally protected status. We also comply with all applicable laws governing employment practices and do not discriminate on the basis of any unlawful criteria.