Associate Analyst - Facilities

Summary:

A developmental role for someone interested in pursuing Facility Management that entails office space planning, vendor negotiations, actual vs budget expense management, office communications, etc.

Responsibilities:

Office Space Planning:

• Plan for evolution of office space as employee count increases and needs change.
• Plan for employee workstation layout revisions in Tango.
• Oversee office moves when required.

Expense Analysis/Budgeting:

• Prepare annual expense budget for Ellis Facility by G/L account.
• Conduct monthly actual vs budget expense analysis; track expenses; request accruals; forecast future month's spending for Accounting group.

Vendor Management and Event Planning:

• Must be able to communicate needs to vendors, obtain competitive bids for desired work, manage vendor relationships.
• Plan annual holiday party and townhall events; Manage details of venue, menu, music, prizes, decor, guest list.

Office Communications:

• Write office-wide employee communications.
• Communicate with management firm of owned building.
• Manage invitations and RSVPs for company events.

Front Desk Coverage:

• Cover for receptionist two hours per day during lunch and mail distribution or when they are out of office.