Administrative Assistance/Bookkeeper

Langley Residential Support Services
$40,000 to $50,000
United States, Virginia, Vienna
2070 Chain Bridge Road (Show on map)
Jun 04, 2025
A non-profit, servicing individuals with developmental disabilities is seeking an Administrative Assistant/Bookkeeper to oversee the day-to-day administrative tasks of the Langley office and ensure billing and bookkeeping are accurate and timely. The ideal candidate will be pleasant, organized, detail-oriented, and a self-starter to prioritize all the monthly duties and responsibilities along with managing the day-to-day happenings within the office. The ideal candidate will have: High school diploma with experience in a sectary/office administrator roll, some college credits or an associate degree are a plus. Experience with QuickBooks, Microsoft office (Word, Excell, Outlook) Experience with accounts receivable and payable, invoice and billing, specifically with Medicaid billing is highly desirable or familiar with other billing platforms. Experience in answering phones, sending and receiving faxes with sensitive/confidential information. Experience with supporting a Management Team Duties and Responsibilities: Have knowledge of all office Policy and Procedures as it relates directly to the position. Prepare and submit monthly Medicaid and County invoices for services provided by our organization, ensuring accuracy and compliance with Medicaid and County regulations. Maintain organized records of invoices, billing codes, and supporting documents in both physical and electronic formats. Enter and update relevant information in billing systems, including client details, service codes, and payment records. Review invoices and billing reports to ensure completeness, accuracy, and adherence to Medicaid guidelines. Collaborate with internal teams, external agencies, the County, and Medicaid representatives to address any billing-related queries or issues. Provide general administrative support, such as answering phone calls, faxing confidential documentation, responding to emails, coordinating interviews, managing mail, filing documents, maintaining office supplies, and processing bills and donations. Answer and direct all incoming phone calls in a professional manner. Provide administrative support for our programs by tracking the hours for the Community Support Program, managing grocery coupons for residential program and the identified individuals in the Community Support Program, and managing the Langley vehicle fleet.