Stewardship Programs Coordinator (ALUMNI EXTERNAL REL SPEC 3)

Under the supervision of the Executive Director of Development, VMC, design, implement, and coordinate a comprehensive, school-wide stewardship program. This program will consistently and appropriately foster donor interactions and recognition across all levels of giving. Collaboates with senior leaders and key stakeholders to ensure the effectiveness and efficiency of stewardship functions. Partners with the senior leadership team to provide strategic direction for projects designed to enhance the donor-giving experience. Consistent communication and engagement programs for donors and prospective donors are critical elements of the fundraising efforts and aim to build lifelong relationships with donors, instilling pride for the school, and trust that their gifts are managed with the utmost care and responsibility.

This position also focuses on reaching, serving, and engaging key external constituencies-including alumni, local communities, parents, friends of the School, grateful clients, and the general public-through direct mail, email, and phone communication. . Ensures the quality assurance and data integrity of complex donor data while creating and monitoring donor recognition programs for the School of Veterinary Medicine (SVM).

Apply By Date

January 31, 2025 at 11:59pm

Qualifications

Minimum Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Experience in working within a successful advancement program, including development, donor relations, and communications. Comprehensive knowledge of the principles and practices involved in building and maintaining strong relationships with diverse constituencies and experience working with high-net-worth individuals, corporate partners, or foundations and experience in leveraging donor data and analytics tools, such as CRM systems, to inform and improve fundraising strategies
• Outstanding interpersonal, oral, and written communication skills, including the ability to effectively respond to inquiries, convey complex information to diverse audiences, and draft, proofread, and edit correspondence, memoranda, and reports with meticulous attention to detail. Demonstrated knowledge of best practices in document formatting and production in a business context.
• Exceptional research, analytical, and critical thinking skills, coupled with sound judgment and decision-making abilities. Proven capacity to accurately identify real and potential issues, provide timely advice to management. and propose strategic, effective resolutions and synthesize complex data and present findings in a clear, actionable manner.
• Strong ability to work independently, prioritize tasks effectively, and resolve daily operational issues within established guidelines, policies, and procedures while managing multiple projects simultaneously and meeting deadlines.
• Robust project management skills, including the ability to apply analytical and organizational techniques to manage and balance the heavy demands associated with program administration. Experience with specific project management tools or software that are relevant to the role (e.g., Asana, Trello).
• Thorough knowledge of the university and school, its mission, goals, objectives, programs, achievement, infrastructure and issues of concern.

Preferred Qualifications

• Extensive experience with Microsoft Windows and the full suite of MS Office applications (MS Access, MS Word, MS Excel, MS Outlook), as well as proficiency in design software such as Adobe InDesign, Canva, Adobe Photoshop, and Adobe Illustrator.
• Comprehensive knowledge of development and fundraising practices, with a deep understanding of the donor lifecycle and relationship-building. strategies.
• Proficient in designing and producing visually appealing and effective materials, such as posters, flyers, invitations, certificates, and direct mail pieces, using design tools like InDesign and Canva and other relevant design software or tools, such as Adobe Photoshop, Illustrator, or video editing tools.

Key Responsibilities

• 30% - Personalized Donor Stewardship
• 30% - Donor Recognition Program Management
• 20% - Principal Gifts Project Manager
• 15% - Scholarship Program Stewardship
• 5% - Information Management

Department Overview

The School of Veterinary Medicine has shaped the field of veterinary medicine, developing dynamic veterinary treatments and making key discoveries related to animal, human and environmental health. Experts in dozens of scientific disciplines train future veterinarians and mentor leaders in veterinary practice, higher education, public health/food safety, research, environmental protection, and biotechnology. The school serves the people of California and beyond by providing educational, research, clinical service, and public service programs of the highest quality to advance the health and care of animals, the health of the environment, and public health, and to contribute to the economy.

The Office of Advancement supports the school by generating philanthropic support in order to meet the school's mission and goals through activities associated with reaching, serving, and engaging constituencies through programs, events, products, and services related to fundraising. Constituencies include faculty, staff, alumni, friends, clients, parents, students, the local community, government, and the general public.

POSITION INFORMATION

• Salary or Pay Range: $67,700/yr. - $120,500/yr. (Budgeted salary up to $94,100/yr.)
• Salary Frequency: Monthly
• Salary Grade: Grade 21
• UC Job Title: ALUMNI EXTERNAL REL SPEC 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: M-F 8AM-5PM
• Location: Davis, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

* High quality and low-cost medical plans to choose from to fit your family's needs
* UC pays for Dental and Vision insurance premiums for you and your family
* Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
* Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
* Access to free professional development courses and learning opportunities for personal and professional growth
* WorkLife and Wellness programs and resources
* On-site Employee Assistance Program including access to free mental health services
* Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
* Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
* Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
* UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• Ability to stand for extended periods of time during events.
• Work in area with interruptions from traffic, conversations, and office equipment, etc. Valid California Drivers license required; Work occasional overtime to meet operational needs
• Provides general support to the Office of Advancement, characterized by heavy workloads, frequent public, internal contact, confidentiality, and assuring all activities are conducted in accordance to Office of University Development policies, practices and standards.
• DEI: The division of Development and Alumni Relations (DEVAR) and the School of Veterinary Medicine embrace and value diversity, equity, and inclusion (DEI). We are committed to employing and retaining a diverse workforce and have programs and policies in place to ensure all employees can succeed regardless of race, color, national origin, religion, sex, gender expression, gender identity, gender transition status, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship or service in the uniformed services, including protected veterans. In acknowledgment of historical and current injustices faced by marginalized members of our global UC Davis community, we are firmly committed to supporting our Principles of Community and applying tenets of diversity, equity, and inclusion into every aspect of our everyday work and organizational culture.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier safer, and more productive work and learning environment for the entire UC Community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdasvispolicy.ellucid.com/documents/view/271

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California's Affirmative Action Policy, please visit: https://policy.ucop.edu/doc/4010393/PPSM-20

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere